Administrative Assistant

RelaDyne LLC; Rocklin (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

401(k) match

Health Savings Account

Paid time off

Team culture

Growth opportunities

Job summary

RelaDyne LLC is seeking an administrative assistant to support our management team and keep the office running efficiently in a fast-paced environment in Rocklin, CA.

You will handle front-line calls, welcome customers, and perform general administrative duties while assisting with orders, invoicing, and correspondence. The ideal candidate has 3–5 years of experience, an associate degree or equivalent, and strong MS Office skills.

Qualifications

• 3-5 years of administrative experience preferred.
• Experience in a fast-paced, customer-focused office environment.
• Excellent verbal and written communication skills.
• Proficient with MS Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Answer and direct incoming telephone calls professionally.
• Welcome and assist customers, vendors, and visitors.
• Perform general administrative duties including filing, copying, scanning, faxing, and mailing.
• Process customer orders through phone, in-person, and online channels.
• Prepare daily delivery invoices and process cash receipts.
• Assist with new customer account setup.
• Support the sales team with quotes and special pricing.
• Enter and scan Accounts Payable invoices.
• Create, edit, and format correspondence, reports, and presentations.
• Coordinate meetings, special events, and office communications.
• Maintain office supply and kitchen inventory.
• Coordinate incoming and outgoing mail and shipments.
• Maintain office records, filing systems, building keys, and equipment records.
• Support executives and management with administrative projects.
• Complete special projects and additional administrative duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Interpersonal skills

Phone etiquette

Organization

Time management

Independent & collaborative work

MS Office proficiency

Education

Associate degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

RelaDyne is the nation's leading automotive, industrial, and commercial lubricants provider and a trusted partner for reliability services. We're more than just a distributor-we're a team committed to innovation, exceptional customer service, and building lasting relationships. We're looking for a highly organized, customer-focused Administrative Assistant to support our management team and help keep our office running efficiently. If you thrive in a fast-paced environment, enjoy multitasking, and take pride in delivering exceptional service, we'd love to hear from you.

Why RelaDyne?

• Competitive pay - $25-$28 hourly
• Comprehensive benefits package including medical, dental, vision, life, disability, and more
• 401(k) with company match
• Health Savings Account (HSA)
• Paid time off and company holidays
• Collaborative, team-oriented culture
• Stable, growing company with opportunities to advance

What You'll Do

• Answer and direct incoming telephone calls professionally
• Welcome and assist customers, vendors, and visitors
• Perform general administrative duties including filing, copying, scanning, faxing, and mailing
• Process customer orders through phone, in-person, and online channels
• Prepare daily delivery invoices and process cash receipts
• Assist with new customer account setup
• Support the sales team with quotes and special pricing
• Enter and scan Accounts Payable invoices
• Create, edit, and format correspondence, reports, and presentations
• Coordinate meetings, special events, and office communications
• Maintain office supply and kitchen inventory
• Coordinate incoming and outgoing mail and shipments
• Maintain office records, filing systems, building keys, and equipment records
• Support executives and management with administrative projects
• Complete special projects and additional administrative duties as assigned

What We're Looking For

• 3-5 years of administrative experience preferred
• Experience working in a fast-paced, customer-focused office environment
• Associate degree or equivalent combination of education and experience preferred
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Professional phone etiquette
• Highly organized with exceptional attention to detail
• Ability to prioritize multiple tasks and meet deadlines
• Self-motivated and able to work independently and collaboratively
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to quickly learn new software and business systems
• Accurate typing skills (approximately 60 WPM preferred)
• Professional demeanor with the ability to interact confidently with executives, customers, and team members

At RelaDyne, you'll find more than just a job-you'll discover a career with a company that values people, teamwork, and growth.

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Equal Opportunity Employer/Disability/Veterans

RelaDyne and its affiliates is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, sex, age, gender identity, sexual orientation or identity, genetic information, status as a protected veteran, status We are committed to accessibility. If you need assistance completing the application process or would like to request an alternative method of applying, please contact us