Administrative Assistant

Provident-Savings-Bank,-Fsb; Riverside (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Annex in Riverside, CA is seeking a Vendor Management Assistant to support the Bank’s vendor program, coordinate with ISO, RM and stakeholders, and code IT invoices for payment. This is a full-time, on-site role with a Monday–Friday schedule.

The position also tracks budgets and assists the IT Project Manager with project activities, following vendor policies and procedures. Strong Excel/Word/Outlook skills are required along with 2 years of related experience.

Qualifications

• 2 years of experience in a related or complimentary role.
• CRVPM Level I certificate preferred.
• Experience in a vendor management role within a regulated industry preferred.
• Associate of Arts Degree preferred.
• Strong aptitude for numbers and attention to detail.
• Ability to work with individuals at all levels and meet deadlines.

Responsibilities

• Implements vendor management policy requirements and coordinates tasks between ISO, RM and stakeholders.
• Collects and tracks vendor and contract information.
• Codes IT invoices for payment and tracks invoice payments.
• Tracks IT division and project budgets.
• Records and tracks hardware and software purchases.
• Assists Security Operations to meet segregation of duties.
• Follows Bank and IT Division policies and procedures.

Skills

Vendor management

Accounting basics

Attention to detail

Communication skills

Time management

Multitasking

Education

Associate of Arts Degree

Tools

Microsoft Word

Excel

Outlook

Job description

Annex
6674 Brockton Ave
Riverside, CA 92506, USA

Annex
6674 Brockton Ave
Riverside, CA 92506, USA

Division:

Technology

Department:

IT Executive

Classification/FLSA Status:

Non-Exempt

Employment Status

Full-Time

Hourly Pay Range

$25.00 - $28.00

Schedule Monday through Friday: 7:00am to 4:00pm or 8:00am to 5:00pm

Job Description

Overview:

The Vendor Management Assistant is responsible for implementing the requirements of the Bank’s vendor management program with particular focus on coordinating activities between stakeholders. In addition, this role codes IT invoices for payment and tracks budgets. Responsibilities also include assisting IT Project Manager with project management activities.

Essential Functions:

• Implements the requirement of the Vendor Management Policy and Procedures. Coordinates the completion of related task between ISO, Relationship Manager (RM) and other stakeholders as needed.
• Collects and tracks vendor and contract information.
• Codes IT invoices for payment. Tracks payments to invoices and investigated discrepancies.
• Tracks IT Division and individual project budgets.
• Records and tracks hardware and software purchases.
• Assists Security Operations to meet segregation of duties responsibilities by reviewing select reports for exceptions.
• Performs other duties as assigned.
• Follows Bank and IT Division policies and procedures as applicable.
• Other duties/special projects as assigned.

Qualifications

• Understanding of basic vendor management principles in a regulated industry.
• Understanding of basic accounting principles
• 2 years of experience in a related or complimentary role
• Certified Regulatory Vendor Program Manager (CRVPM) Level I certificate preferred
• Experience in a vendor management role within a regulated industry preferred
• Experience in an accounting role preferred
• Associate of Arts Degree preferred
• Ability to assist with multiple job responsibilities simultaneously
• Strong aptitude for numbers and attention to detail
• Ability to work effectively with individuals at all levels, internal and external to the organization
• Excellent oral and written communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational skills with an objective-oriented mindset
• Ability to prioritize tasks and meet deadlines

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.