Administrative Assistant

Air Comfort, Inc; Richmond (VA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee discount

Health insurance

Life insurance

Paid time off

Paid vacation/sick leave

Year-round employment

Comprehensive benefit package

Job summary

NaturaLawn of America in Richmond, VA is seeking a friendly Customer Service Representative to be the first point of contact for customers. You will handle a high volume of inbound calls, address inquiries, and process orders while supporting customer retention efforts, delivering accurate information and timely resolutions.

You will record customer information, maintain data accuracy, and collaborate with internal teams on billing and accounts receivable tasks.

Qualifications

• Education: High school diploma or GED required.
• Experience: Prior customer service experience in call centers or high-volume offices is desirable.

Responsibilities

• Handle a high volume of inbound calls, address inquiries, process orders, and support customer retention efforts.
• Accurately record customer information and maintain detailed data entry to support operations.
• Collaborate with internal teams to administer billing inquiries and accounts receivable processes.
• Update customer accounts, provide proactive solutions, and follow up to confirm resolution.

Education

High school diploma or GED

Tools

CRM software

Job description

NaturaLawn of America, a leader in organic-based lawn care, is seeking a dedicated Customer Service Representative to join our team in Richmond, VA. This role is essential in ensuring our customers receive exceptional service and support. We pride ourselves on fostering a collaborative and positive work environment, where teamwork and innovation are highly valued.

Position Overview

In this role, you will be the friendly and knowledgeable first point of contact for our customers. Handling a high volume of inbound calls, you’ll address inquiries, process orders, and support customer retention efforts. Success in this role means delivering accurate information, resolving issues promptly, and contributing to a positive customer experience.

Reports to: Branch Manager

Key Responsibilities

As an Administrative Assistant, you will manage a steady stream of incoming calls, ensuring each customer is greeted courteously and professionally. You’ll accurately record customer information and maintain detailed data entry to support smooth operations. Partnering with internal teams, you’ll help administer billing inquiries and accounts receivable processes while escalating complex issues to management when necessary.

Your role will also involve updating customer accounts, offering solutions proactively, and following up to confirm resolution. Through consistent communication and problem-solving, you’ll play a vital part in maintaining customer trust and satisfaction.

Qualifications

Education: High school diploma or GED required.

Experience: Prior customer service experience—particularly in call centers, administrative support, or high-volume office environments is highly desirable.

Skills:

• Strong verbal and written communication
• Excellent attention to detail and data entry accuracy
• Ability to multitask and prioritize in a busy office
• Proficiency with CRM or similar customer service software

Desired Attributes

The ideal candidate thrives in a dynamic, customer-facing role and exhibits a strong sense of empathy and accountability. You enjoy empowering others—whether resolving a billing concern or guiding a customer through service options.

You’re adaptable and organized, seamlessly shifting between inquiries, documentation, and follow-ups. A calm, professional demeanor helps you navigate challenging situations, and you’re committed to maintaining high standards of quality and service. Your positive energy and pro-active approach make you a natural fit for our team.

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Paid vacation/sick leave
• Year-round employment
• Comprehensive benefit package