Administrative Assistant

HumanKind; Richmond (VA); On-site; USD 27,000 - 31,000; Part time

Benefits offered by this job

Paid time off

403(b) retirement plan

Professional development

Job summary

HumanKind’s Richmond location seeks an Administrative Assistant to keep operations running smoothly. You’ll greet visitors, coordinate meeting spaces, and support fleet, facilities, and technology needs, bringing organization and reliability to daily activities.

You’ll work on-site, 25 hours per week, with benefits including PTO, a 403(b) plan, and professional development opportunities. This role emphasizes discretion, customer service, and teamwork.

Qualifications

• Strong administrative and organizational skills to manage routine responsibilities and unexpected needs.
• Professional, respectful communication skills and a genuine commitment to providing excellent customer service.
• Proficiency with Microsoft Office applications (Word and Excel) and ability to learn new software quickly.

Responsibilities

• Provide a welcoming and professional experience for visitors, teammates, coworkers, supervisors, vendors, and other guests.
• Keep meeting rooms and fleet vehicles organized and scheduled so staff have access to resources they need.
• Coordinate maintenance, cleaning, technology, and equipment needs to maintain a safe, functional workplace.
• Maintain accurate inventory of office and cleaning supplies and ensure materials are available when needed.
• Provide timely, flexible administrative support to Richmond programs while handling financial transactions confidentially.

Skills

Administrative skills

Communication skills

Microsoft Office

Attention to detail

Discretion and integrity

Tools

Microsoft Office

Job description

Position Title:

Administrative Assistant

Location:

Richmond, On-site

Schedule:

25 hrs/week

Benefits

• Salary: $19.25-$22.25
• Over 5 weeks of Paid Time Off and Holiday Pay to use at your discretion
• 403(b) Retirement plan with company match and contribution
• Professional development opportunities

Summary

The Administrative Assistant helps keep HumanKind’s Richmond location organized, welcoming, and running smoothly. From greeting visitors and coordinating meeting spaces to supporting fleet, facilities, supplies, and technology needs, this role brings together a variety of administrative responsibilities that make a meaningful difference in the day-to-day experience of our teams. If you enjoy staying organized, helping others, and keeping things moving behind the scenes, this is an opportunity to play an important role in creating an efficient and supportive workplace.

Success In This Role Looks Like

• Providing a welcoming and professional experience for visitors, teammates, coworkers, supervisors, vendors, and other guests.
• Keeping meeting rooms and fleet vehicles organized and scheduled so staff have access to the resources they need.
• Supporting a safe, functional, and well-maintained workplace by coordinating maintenance, cleaning, technology, and equipment needs.
• Maintaining accurate inventory of office and cleaning supplies and ensuring materials are available when needed.
• Providing timely, flexible administrative support to Richmond programs and teams while handling financial transactions and other responsibilities accurately and confidentially.

Career Path

This role offers opportunities for growth within administrative and operations management, as well as exposure to various departments in a mission-driven organization.

What You Bring To The Team

• Strong administrative and organizational skills with the ability to manage both routine responsibilities and unexpected needs.
• Professional, respectful communication skills and a genuine commitment to providing excellent customer service.
• Comfort using Microsoft Office applications, including Word and Excel, along with the ability to learn new software and systems quickly.
• Strong attention to detail, particularly when working with schedules, inventory, financial transactions, mileage, and other records.
• Commitment to discretion and integrity when handling sensitive information.

Requirements For Consideration

• Valid Drivers License and acceptable driving record.
• At least two years of experience in an administrative role.
• Proficiency in Microsoft Suite products.
• Ability to complete, pass, and maintain background check clearances.

Why Join HumanKind

At HumanKind, your work has real impact. Whether you’re working directly with children and families or supporting programs behind the scenes, you’ll be able to see how what you do contributes to meaningful outcomes in your community.

We’re a mission-driven, growing organization where your role won’t feel small. You’ll have opportunities to learn, take on new challenges, and grow your career over time. Many of our team members expand their responsibilities or move into new roles as they develop.

You’ll also be part of a supportive, close-knit team that values collaboration, kindness, and showing up for one another. We work hard, but we also enjoy what we do—and who we do it with.

We Value

• Actively working for equity and inclusivity, practicing humility and curiosity, taking responsibility, continuously evolving for change.
• Prioritizing caring for our people, fostering a nurturing environment, celebrating small wins, acknowledging challenges, embracing innovation and adaptability.
• Nurturing growth in ourselves and others, leveraging strengths, equipping with tools for success, fostering a positive learning environment.
• Staying mission-focused, serving with empathy, putting egos aside, upholding ethics, communicating openly, providing support, and encouraging feedback.

Additional Information

HumanKind is an equal opportunity employer committed to creating an inclusive and welcoming workplace for all employees and applicants.

HumanKind is a drug-free workplace. Employment is contingent upon successfully completing all required background checks and drug screening requirements.

While our recruitment platform may offer optional AI-based tools, HumanKind does not rely on artificial intelligence to evaluate, screen, or disqualify candidates. Every application is reviewed by our team, and applicants have the option to opt out of AI assessments at any time.