Administrative Assistant - Richmond Health Source Shared Services

Bon Secours Mercy Health; Richmond (VA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

403(b) plan with employer contrib

Health, dental, vision

Paid time off

Parental leave

Disability insurance

Tuition assistance

Professional development

Job summary

Bon Secours Mercy Health is seeking a capable Administrative Assistant to support the leadership team with event planning, minutes, and communications, while ensuring smooth operations. You will collaborate to uphold policies, manage timekeeping and travel budgets, and prepare reports for compliance and accreditation.

This role requires meticulous attention to detail and strong communication with diverse stakeholders.

Qualifications

• High school diploma or GED required.
• 2 Year/associate degree preferred.

Responsibilities

• Plan events, take minutes, prepare communications and presentations for leadership and stakeholders.
• Collaborate with leadership to maintain policies and drive continuous quality improvement.
• Collaborate with leaders to implement and communicate policies and procedures.
• Review timecards and assist with timekeeping accuracy.
• Manage travel budget and professional development requests with leadership.
• Demonstrate initiative with multiple projects; work independently and meet deadlines.
• Prepare reports for compliance, accreditation, and regulatory standards.
• Facilitate annual/semi-annual projects and present findings to audiences.

Skills

Attention to detail

Critical thinking

Communication with guests

Teamwork

Conflict resolution

Active listening

Relationship building

Relevant Computer systems

Acceptance of authority

Education

High school diploma or GED

Associate degree

Job description

Primary Function/General Purpose of Position:

• Provide support to leadership team to include planning events, taking minutes, preparing communications and presentations as needed, and effectively communicating to internal and external stakeholders.
• Collaborate with leadership to ensure policies and procedures are maintained and that promote efficient, effective practices and continuous quality improvement.
• Collaborate with leaders to implement and assist in communicating policies, practices, and procedures.
• Support timekeeping software by reviewing timecards and managing errors.
• Manage travel budget and professional development requests in collaboration with leadership.
• Demonstrate initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism. Resolve problems by analyzing data, identifying possible solutions, and escalating with leadership team when needed.
• Take ownership of assigned tasks and manage them from start to finish. Work independently and manage multiple projects simultaneously.
• Manage accurate data for reports and communications. Prepare and maintain reports for compliance, accreditation, and regulatory standards.
• Facilitate annual/semi-annual projects.
• Prepare written communications and/or visual presentations of project updates in partnership with leadership including findings and recommendations to a broad range of audiences.
• Create and maintain trusting relationships with diverse stakeholders. Collaborate effectively with the leadership team and leaders throughout the organization.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification:

• None

Education:

• High school diploma or GED (required)
• 2 Year/ associate degree (preferred)

Work Experience:

• Proven experience as an assistant with a focus on quality outcomes (preferred).

Training:

• None

Skills:

• Relevant Computer systems
• Attention to detail
• Acceptance of authority
• Critical thinking
• Communication with guests
• Teamwork
• Conflict resolution
• Active listening
• Relationship building

Range:

• Minimum: $19.97
• Maximum: $29.96

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer:

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Aff…