Administrative Assistant

Cnscares; Richland (WA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, vision, and 401K

Supplemental insurance available

Matching 401k (up to 6% match)

Paid Time Off (PTO)

Job summary

CNS Cares seeks an experienced administrative professional to provide essential support ensuring compliance with company and state requirements. The role involves answering phones, greeting visitors, faxing, typing and filing, and coordinating employee records to support HR and operations.

Responsibilities include auditing files, maintaining licenses and certifications, and assisting with general administrative duties to keep processes efficient and compliant.

Qualifications

• High school diploma with at least two years of admin experience.
• Preferred: three or more years in administration, healthcare admin, HR experience.
• Valid driver's license.

Responsibilities

• Audit team member files to ensure required documents are present.
• Manage employee file documentation and renewals.
• Monitor licenses and CPR certifications; ensure renewals are timely.
• Handle in-office tasks: greeting visitors, answering calls, mailing and faxes.
• Open/close the facility daily and maintain orderly reception.
• Stock supplies and coordinate room reservations.
• Assist with HR coordination and administrative duties.

Skills

Administrative support

Phone handling

File management

HR coordination

Attention to detail

Education

High school diploma

2+ years administrative experience

Job description

Description

Compensation

$18.00 - $21.00 per hour depending on experience

Location

Richland, WA

Full-Time, In-Office Monday- Friday

Benefits Summary

• Medical, dental, vision, and 401K
• Supplemental insurance available
• Matching 401k (up to 6% match)
• Paid Time Off (PTO)

Position Summary

On behalf of CNS Cares (“CNS” or “Company”), this position provides administrative support with focus on ensuring

employees have the needed company and state requirements to work. In addition to answering phone calls, greeting visitors,

faxing, typing and filing, this position may perform duties, such as record keeping, employee file management (including annual

renewables), and administrative tasks, to ensure operational compliance.

Essential Functions

The team member must have regular attendance/punctuality, be detail-oriented, be able to work with others at all levels of the

Company and conduct themselves with the highest ethical standards. Other assigned duties include:

• Perform regular audits of team member files, in conjunction with HR to ensure all required documents are present.
• Work with team members to obtain missing file documents.
• Monitor and ensure licensing is up to date and work with team members to receive copies of renewed licenses.
• Track CPR certifications, as required by state regulations, and ensure renewals are gathered timely.
• Work with local teams, recruiting and HR to ensure annual renewable items, such as TB screenings, background checks, disclosure statements and other annual items, are gathered yearly or at the frequency required by the respective state, track completion and ensure the items are placed in the team member’s file.
• Ensure team member files are always up to date and orderly.
• Follow assigned naming conventions when auditing and maintaining team member files.
• Responsible for faxing items such as plans of care and missed visits to doctors’ offices and calls to doctors’ offices, as needed, to ensure items requiring signature are returned in a timely manner.
• Responsible for opening and closing the facility daily.
• Answer phones in a professional manner while screening and forwarding calls appropriately.
• Assist with generation and shipping of patient care documents, including equipment, as assigned.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures).
• Receive, sort and distribute daily mail/deliveries.
• Prepare outgoing mail and packages as needed.
• Order supplies and keep inventory stocked.
• Reserve conference rooms for meetings as requested or necessary.
• Create and maintain spreadsheets as assigned.
• Assist General Manager/State Administrator with administrative duties as requested.
• Suggest changes to office task workflow to improve efficiency.
• Other duties as assigned.

Requirements

Education/Training

Required:

• High school diploma and at least two (2) years of administrative experience,; or equivalent education and experience.

Preferred:

• Three (3) or more years of administrative experience preferred.
• Previous Home Health or healthcare administrative experience preferred
• Human Resources experience preferred

Licensure/Certification

• Valid Driver’s License

Clearances

The following background checks are conducted:

• Criminal background
• Driving Record
• OIG Exclusion List
• Sex Offender Registry

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