Administrative Assistant

FLASHSHIP LOGISTICS, LLC

Richardson (TX)

On-site

USD 35,000 - 45,000

Full time

9 days ago

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

PrintDash in Richardson, TX is seeking an Admin Assistant to serve as front-line support for the Richardson office. The role requires organization, reliability, and the ability to manage multiple tasks in a fast-paced print manufacturing environment.

Experience in office administration, coordinating with vendors, visitors, and leadership is preferred. Responsibilities include facilities coordination, mail and shipping, front-desk reception, meeting support, cross-department coordination, and

Qualifications

Education: High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred, not required
Experience: 2+ years of administrative, front desk, or customer service experience; recent graduates are encouraged to apply
Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook); comfortable with scheduling, inventory, or purchasing systems; basic office equipment

Responsibilities

Facilities & Vendor Coordination: obtain/compare quotes, coordinate repairs, track status
Mail & Shipping: sort mail, process outgoing mail/packages, manage returns
Front Desk & Reception: greet/assist visitors, answer calls, keep lobby presentable
Hospitality & Meeting Support: arrange lunches, beverages, and setup meeting spaces
Cross-Department Coordination: communicate events/tasks and support company activities
Other Duties: perform additional administrative tasks as assigned

Skills

Strong verbal & written communication

MS Office proficiency

Schedule coordination

Customer service

Bilingual ability (English/Spanish or

Education

High school diploma or equivalent

Associate's degree in Business Administration (preferred)

Tools

Scheduling systems

Inventory systems

Purchasing systems

Office equipment (copier/scanner, phone)

Job description

Location: Richardson, TX 75081

Employment Type: Full-Time

Schedule: Day Shift

ADMIN ASSISTANT:

The Admin Assistant is the front-line support for PrintDash's Richardson office. This position is suited to an experienced administrative professional who is highly organized, personable, dependable, and capable of independently managing multiple priorities in a fast-paced print manufacturing environment. The ideal candidate has prior administrative or office support experience and is comfortable coordinating with employees, vendors, visitors, and leadership while maintaining a professional and organized office environment.

RESPONSIBILITIES

Facilities & Vendor Coordination

Obtain and compare quotes from vendors for facility repairs and maintenance (garage doors, HVAC/AC systems, windows, plumbing, etc.)
Serve as point of contact for vendor scheduling and follow-up on completed repairs
Report facility issues to management and track resolution status

Mail & Shipping

Check and sort incoming mail daily; deliver to the appropriate departments or individuals
Process outgoing mail and packages
Manage the return process, including labeling, tracking, and coordination as needed

Front Desk & Reception

Greet visitors, vendors, and guests in a professional, welcoming manner
Answer the door and direct visitors appropriately
Maintain a clean, organized, and presentable front lobby/reception area
Answer and route incoming calls as needed

Hospitality & Meeting Support

Pick up lunches for internal meetings as requested
Prepare tea, coffee, and light refreshments for client or internal meetings
Assist with meeting room setup and breakdown

Cross-Department Coordination

Communicate and coordinate events, projects, and tasks with appropriate departments
Support company events and employee engagement activities as needed

Other Duties

Perform other administrative tasks as assigned by management

QUALIFICATIONS & SKILLS

Education: High school diploma or equivalent required; Associate's degree in Business Administration or a related field preferred, not required

Experience: 2+ years of administrative, front desk, or customer service experience; recent graduates are encouraged to apply

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook)
Comfortable learning new scheduling, inventory, or purchasing systems
Basic familiarity with standard office equipment (copier/scanner, phone systems)

Core Competencies

Strong verbal and written communication skills
Professional, friendly demeanor with a strong customer service orientation
High level of discretion and confidentiality, particularly when supporting executives
Excellent organizational skills and attention to detail
Ability to multitask and prioritize in a fast-paced environment
Dependable and punctual, with strong ownership of daily responsibilities
Bilingual ability (English/Spanish or English/Vietnamese) a plus given PrintDash's diverse workforce

WORK ENVIRONMENT & PHYSICAL DEMANDS

On-site, front-desk-facing role based at PrintDash's Richardson, TX facility
Requires prolonged periods seated at a reception desk as well as standing/walking throughout the office and facility
Occasional lifting of up to 25 lbs (supplies, mail, packages)
Regular interaction with visitors, vendors, executives, and staff across departments
Standard office environment with occasional exposure to the production/warehouse floor

What We're Looking For

Reliable and punctual attendance
Positive attitude and willingness to learn
Ability to learn machine operation and follow step-by-step procedures(Production Positions)
Ability to stand, remain active, and perform repetitive production tasks for extended periods
Ability to read and understand basic numbers, labels, work instructions, and safety information
Ability to work independently and as part of a team
Willingness to work overtime, including weekends or holidays, when requested
Previous production experience is a plus, but not required.

Why Join PrintDash