Administrative Assistant

Vci Hsv; Denver (CO); On-site; USD 42,705 - 48,216; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k Plan

Flexible spending account

Paid time off and holidays

Job summary

A reputable organization in Denver, Colorado, seeks an experienced Administrative Assistant to provide essential operational support. The role entails managing timekeeping, coordinating travel arrangements, and scheduling divisional meetings. Candidates should possess a high school diploma and at least two years of relevant experience in administrative functions, especially in a government setting. Strong proficiency in Microsoft Office and excellent communication skills are crucial. This full-time role offers a competitive pay range of $31-$35 per hour with a comprehensive benefits package.

Qualifications

• Minimum of two years of administrative or office support experience.
• Experience in travel coordination and timekeeping in a government setting is preferred.

Responsibilities

• Serve as the divisional timekeeper for employee time records.
• Coordinate travel arrangements and prepare travel documentation.
• Schedule divisional meetings and maintain professional communications.

Skills

Proficiency with Microsoft Office Suite

Strong computer and data entry skills

Attention to detail

Excellent communication skills

Problem-solving abilities

Ability to manage multiple priorities

Education

High School Diploma or equivalent

Job description

Administrative Assistant

Full-Time | Onsite with Telework | Denver, Colorado

Pay: $31-$35 per hour

The Administrative Assistant provides essential administrative and operational support to divisional staff through timekeeping, travel coordination, meeting scheduling, and records management. This role serves as the division’s timekeeper and primary administrative support resource, ensuring accurate time and attendance tracking, efficient travel coordination, and compliance with established policies and procedures. The ideal candidate is highly organized, detail-oriented, and experienced in administrative operations within a structured environment.

Key Responsibilities

Timekeeping & Payroll Support

• Serve as the divisional timekeeper responsible for entering, maintaining, and editing employee time and attendance records in the automated payroll system.
• Ensure all account numbers and labor charges are accurate.
• Maintain a high level of accuracy and compliance with payroll policies and procedures.

Travel Coordination & Support

• Coordinate travel arrangements for divisional staff, ensuring all travel needs are met.
• Prepare travel authorizations, vouchers, and required approvals in accordance with established standards and policies.
• Provide detailed travel itineraries to travelers.
• Examine travel vouchers for accuracy and route documents for appropriate approvals.
• Establish and maintain travel tracking spreadsheets.
• Reconcile monthly travel card statements.

Administrative & Office Support

• Coordinate and schedule divisional meetings, including calendar management and logistical arrangements.
• Route documents for review and approval.
• Maintain professional communications with internal stakeholders and staff.
• Provide general administrative and clerical support as needed to support divisional operations.
• Perform ancillary administrative services related to assigned duties.

Education and Experience

Education: High School Diploma or equivalent.

Experience: Minimum of two (2) years of administrative or office support experience. Experience in travel coordination and timekeeping/payroll support in a government operational setting is preferred.

Skills and Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong computer and data entry skills.
• Experience maintaining accurate records and performing detailed administrative tasks.
• Excellent written and verbal communication skills.
• Strong problem-solving and conflict resolution abilities.
• High level of attention to detail and organizational skills.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment.

Security & Eligibility Requirements

• Must be a U.S. Citizen.
• Must be able to successfully pass and maintain a background investigation.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan, as well as a fun and enthusiastic work environment that promotes a work/life balance!

To Apply: VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.