Administrative Assistant

Agility Partners; Redmond (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Agility Partners in the greater Seattle area seeks an Administrative Assistant to support a Fortune 15 company with critical administrative and operational duties. You will manage calendars, coordinate travel, schedule meetings, and partner with leadership to keep day-to-day operations running smoothly.

The ideal candidate has 2–4 years of relevant experience, excellent communication, and strong organizational skills to handle multiple priorities in a fast-paced environment.

Qualifications

• 2–4 years of administrative or executive support experience.
• Experience managing complex calendars and scheduling for leaders or teams.
• Strong organization and attention to detail with ability to multitask.
• Excellent written and verbal communication with stakeholders at all levels.

Responsibilities

• Manage complex partner-level calendars, coordinate travel arrangements, schedule meetings, and support day-to-day administrative operations.
• Coordinate team logistics including onboarding and offboarding activities, event planning, morale initiatives, hardware procurement, and facilities support.
• Partner with leadership and cross-functional stakeholders to anticipate business needs, track action items, and ensure timely follow-up on requests.
• Support department operations through project coordination, communications, financial processes, and special projects as assigned.

Skills

Calendar management

Executive support

Communication

Organization

Job description

Agility Partners is seeking a qualified Administrative Assistant to fill an open position with a Fortune 15 company based in the greater Seattle area. This role provides critical administrative and operational support to a fast-paced organization focused on product design, user research, content, and engineering experiences. The ideal candidate will serve as a trusted partner to leadership by managing complex calendars, coordinating events, supporting team operations, and ensuring organizational effectiveness. This is an exciting opportunity to work alongside global teams while developing skills that can be applied across a variety of future career paths.

Responsibilities:

• Manage complex partner-level calendars, coordinate travel arrangements, schedule meetings, and support day-to-day administrative operations.
• Coordinate team logistics including onboarding and offboarding activities, event planning, morale initiatives, hardware procurement, and facilities support.
• Partner with leadership and cross-functional stakeholders to anticipate business needs, track action items, and ensure timely follow-up on requests.
• Support department operations through project coordination, communications, financial processes, and special projects as assigned.

Qualifications:

• 2-4 years of administrative, executive assistant, business support, or customer service experience in a professional environment.
• Demonstrated experience managing complex calendars and scheduling priorities for leaders or large teams.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.
• Proven problem-solving abilities with a proactive approach to identifying and addressing business needs.
• Excellent written and verbal communication skills, including the ability to interact professionally with stakeholders at all levels.
• Experience coordinating events, meetings, team activities, or operational logistics in a fast-paced environment.
• Ability to work independently, anticipate needs, and maintain a high level of professionalism while supporting multiple projects and deadlines.