Administrative Assistant

S. A. Comunale Co., Inc.; Reading (Berks County); On-site; USD 36,000 - 48,000; Full time

Job summary

S.A. Comunale Co., Inc. in Reading, PA is seeking an Administrative Assistant to support the branch with clerical, purchasing, inventory and accounting duties, projecting a professional image through in-person and phone interactions.

The ideal candidate will have a high school diploma or GED, 3+ years of administrative experience, and strong Microsoft Office skills; experience in the construction industry is a plus.

Qualifications

• High school diploma or GED required.
• 3+ years of administrative experience required.
• Construction industry experience is a plus.
• Significant experience with Microsoft applications (Word, PowerPoint, Excel).

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and scheduling appointments.
• Handle receptionist duties: greet the public, answer phones, route calls, and take messages.
• Sort and distribute mail; process inbound/outbound packages.
• Print and maintain bid documents and prepare for bids.
• Gather information for contracts and review sheets.
• Perform basic accounting functions such as billing and accounts payable/receivable.
• Create folders, print drawings/specs/bid bonds/addendums; manage bid-related documents.

Skills

Administrative experience

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support the Reading, PA Branch.

Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.
• Assum receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Sign for and distribute UPS/FedEx/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Print and maintain all bid documents as well as prepare for all bids.
• Obtain all information necessary for contracts and review sheets.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Create folders, print drawings, specs, bid bonds, and addendums.
• Request pre-qualifications, bid bonds, etc. for bids.
• Contract review sheets – Insurance / Lein wavers, workers compensation.
• Review specs and know requirements for bids.
• Labor work sheets m and other bid estimate sheets.
• DBE Contractor / Supplier Utilization form.
• Create binders for library and filing cabinet when job is awarded.
• Box up files / folders prior 2 years.
• File executed contracts.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiant Action Policy.