Administrative Assistant

EMCOR Group; Harrisburg, Northern (Dauphin County, KY); On-site; USD 38,000 - 46,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant to support the Harrisburg branch. Provide administrative support including purchasing, inventory, and accounting tasks, projecting a professional image through in-person and phone interactions.

Essential duties include greeting visitors, document preparation, clerical tasks, mail handling, procurement, and basic accounting. Prior construction industry experience is a plus and MS Office proficiency is required.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.

Responsibilities

• Serve as receptionist, greet visitors and route to staff.
• Prepare and modify documents such as proposals, quotes, and correspondence.
• Perform general clerical duties: photocopying, faxing, mailing, filing, scheduling.
• Receive and distribute packages, process mail and outgoing mail.
• Order office supplies and monitor inventory.
• Maintain office records such as work tickets and invoices.
• Handle basic accounting tasks: billing, AR/AP, petty cash, and checkbook.

Skills

Reception duties

Phone etiquette

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Office equipment

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Summary

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Title: Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support the Harrisburg branch.

Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Create and modify documents such as proposals, quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to; photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Order office supplies and monitor inventory.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Create/Close/Invoice work tickets.
• Work with customer portals for work orders & invoices.
• Enter & receive invoices from vendors.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Aff