Administrative Assistant

ICOP; Purcellville, Northern (VA, KY); Hybrid; USD 42.000 - 52.000; Vollzeit

Benefits dieser Stelle

Health insurance

Paid time off

Opportunities for growth

Zusammenfassung

ICOP is seeking an organized, detail-oriented Administrative Assistant to support our construction company’s contracts and administration department. This role helps keep contract documents, insurance requirements, bonds, licenses, and vendor payment documentation accurate and on schedule.

The position requires at least three years of experience supporting a manager or team, strong organizational skills, and proficiency in MS Office.

Qualifikationen

• At least three years of experience supporting a manager or team.
• Strong organization and ability to manage multiple deadlines.
• Clear written and verbal communication with attention to detail.
• Proficiency in MS Office Suite; knowledge of Monday.com and/or Foundation a plus.
• Ability to work independently and collaborate across departments.

Aufgaben

• Support department daily operations, including document preparation, tracking, filing, and follow-up.
• Help coordinate contract documentation and track outstanding items with internal teams and outside parties.
• Prepare and manage certificates of insurance, track project insurance requirements, and assist with renewals.
• Coordinate enrollment documents and filings for OCIPs and CCIPs.
• Process bond requests and assist with month-end bond and insurance reporting.
• Track and coordinate renewals for licenses, engineering certificates of authorization, and contractor licenses in applicable states.
• Coordinate lien releases needed for customer payments.
• Assist with research, reports, presentations, and improvements to department processes.

Kenntnisse

Organization

Communication

MS Office

Independent worker

Cross-functional collaboration

Ausbildung

Bachelor’s degree in business administration/construction management

Tools

Monday.com

Foundation

Jobbeschreibung

ICOP is seeking an organized, detail-oriented Administrative Assistant to support our construction company’s contracts and administration department. This role helps keep contract documents, insurance requirements, bonds, licenses, and vendor payment documentation accurate and on schedule.

What you’ll do

• Support the department’s daily operations, including document preparation, tracking, filing, and follow-up.
• Help coordinate contract documentation and track outstanding items with internal teams and outside parties.
• Prepare and manage certificates of insurance, track project insurance requirements, and assist with renewals.
• Coordinate enrollment documents and filings for owner-controlled and contractor-controlled insurance programs (OCIPs and CCIPs).
• Process bond requests and assist with month-end bond and insurance reporting.
• Track and coordinate renewals for business licenses, engineering certificates of authorization, and contractor licenses in applicable states.
• Coordinate lien releases needed for customer payments.
• Assist with research, reports, presentations, and improvements to department processes.

What you bring

• At least three years of experience supporting a manager or team, preferably in construction, contracts, or insurance.
• Strong organization and follow-through, with the ability to manage multiple deadlines.
• Clear written and verbal communication skills and a careful eye for detail.
• Proficiency in MS Office Suite. Knowledge of Monday.com and/or Foundation a plus.
• The ability to work independently, ask questions when needed, and collaborate across departments.

Familiarity with construction, insurance, bonds, and business licensing is a plus. A bachelor’s degree in business administration, construction management, or a related field is preferred.

• We offer a competitive salary based on experience, health and wellness benefits, and opportunities to develop your skills and grow with the company.

Equal Opportunity Employer, including disabled and veterans.