Administrative Assistant

LA CANTERA RESORT & SPA; Punta Gorda (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement benefits

Paid time off

Job summary

Heritage Landing Golf and Country Club in Punta Gorda, FL is seeking a full-time Administrative Assistant to provide essential secretarial and clerical support to the department manager. You will file, answer calls, schedule meetings, prepare reports, and coordinate travel while maintaining accurate records and helping keep daily operations running smoothly.

The ideal candidate holds an AA degree and 1–2 years of administrative experience, can work independently, and is proficient with Word and

Qualifications

• Associates Degree (AA) and one to two years of administrative experience; or an equivalent combination of education and experience.
• Ability to work independently with limited supervision.
• Strong written and verbal communication skills with attention to detail.

Responsibilities

• Performs secretarial duties for the department manager including filing, answering phones, taking messages, arranging conference calls, scheduling meetings, and travel arrangements.
• Performs clerical duties such as typing, copying, and taking meeting minutes.
• Greets visitors and directs them appropriately and maintains filing systems and databases.
• Distributes mail and prepares summaries and reports; supports month-end close and revenue audits as needed.
• Assists with accounts payable reconciliation and vendor statements as required.
• Performs special projects and develops current office procedures; may train or supervise staff.

Skills

Microsoft Word

Microsoft Excel

Education

AA degree

Tools

Microsoft Word

Microsoft Excel

Job description

Heritage Landing Golf and Country Club, located in Punta Gorda, FL, is pleased to announce an excellent career opportunity for a Full-Time Administrative Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you will contribute to a global leader in golf and community management.

Key Responsibilities of the Administrative Assistant

• Performs various secretarial duties for the department manager such as filing, answering phones and taking messages, arranging conference calls, scheduling meetings, handling information requests, making travel arrangements and other similar tasks.
• Performs clerical duties including typing, copying, and taking minutes at meetings.
• Orients visitors to the department and/or facility.
• Distributes daily mail and maintains filing system to include databases.
• Answers telephone and assists the general public with information about the department and/or facility.
• Prepares summaries and reports.
• Assists with month end close, review and print reports
• Assists in performing daily revenue audits for revenue generating departments
• Assists in reconciliation of accounts payable, vendor statements, loans and various accounts as needed
• Completes special projects and related duties as assigned by the department manager.
• Develops and maintains current office procedures.
• Trains, coordinates and/or supervises other office or clerical staff.
• Performs other duties as required.

Minimum Qualifications for the Administrative Assistant

• Associates Degree (AA); and one to two years of administrative experience; or equivalent combination of education and experience.

Other Qualifications

• Regular and reliable attendance.
• Intermediate to advanced computer skills including, but not limited to, use of Microsoft Word and Excel strongly preferred.
• Ability to work independently with little or no supervision.
• Ability to communicate verbally and in writing. Ability to compose letters and to facilitate phone calls and general inquiries sensibly.

Benefits & Other Compensation

This position includes eligibility for the following benefits, subject to applicable plan terms:

• Healthcare Benefits – Medical, Dental, and Vision coverage
• Retirement Benefits – 401(k) with employer match (19 years of age and older)
• Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan of documents and company policies, which may be amended at the Company’s discretion.

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.