Administrative Assistant

Chishom Chisholm & Kilpatrick LTD; Providence (RI); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Gym membership reimbursement

15 days of PTO plus 12 paid holidays

401k matching

Job summary

Chisholm Chisholm & Kilpatrick LTD, a respected law firm in Providence, RI, is seeking a full-time Administrative Assistant. This role involves comprehensive support across the firm, including managing correspondence and maintaining case files.

The ideal candidate will have a high school diploma or equivalent, knowledge of relevant software, and be able to contribute to organizational success in a collaborative environment. CCK provides medical, dental, and vision insurance, gym reimbursement, and generous PTO.

Qualifications

• High school diploma or GED required.
• One to three months related experience and/or training preferred.
• Administrative or clerical experience is a plus.

Responsibilities

• Screen and process inbound mail efficiently.
• Support the firm’s paperless initiative.
• Open and maintain case files.
• Electronically submit legal procedural documents.

Skills

Working knowledge with Microsoft Word

Working knowledge with PowerPoint

Working knowledge with Excel

Working knowledge with Outlook

Experience with Pitney Bowes Postage Meters

Education

High school diploma or GED

Job description

Chisholm Chisholm & Kilpatrick (CCK) is a private, public‑interest law firm with a nationwide practice focused on representing disabled military veterans and their families, managing bequests for nonprofit organizations, and representing individuals who have been denied life, health, and disability benefits. We pride ourselves on our commitment to excellence and ethical practice. As we continue to grow, we are seeking an Administrative Assistant to join our team in our Providence, RI headquarters.

Administrative Assistants at CCK are responsible for supporting the entire firm by handling all general correspondence and administrative duties, including, but not limited to:

• Screening and processing physical and electronic inbound mail, along with ensuring the correspondence is efficiently and accurately associated with the correct client files.
• Supporting the firm’s paperless initiative.
• Accurately process outgoing electronic correspondence and physical mail, to include performing quality control procedures ensuring correct enclosures and recipients.
• Opening and maintaining case files.
• Electronically submitting legal procedural documents.
• Learning and working in the firm’s various systems, databases, and applications.
• Ability to work both independently and closely with team members.

Requirements

• High school diploma required or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Working knowledge with Pitney Bowes Postage Meters, Microsoft Word, PowerPoint, Excel, and Outlook, preferred; and,
• Administrative or clerical experience a plus.
• Ability to successfully obtain and maintain a Personal Identity Verification (PIV) card and required VA network access, which includes a government background check, is required for this position.
• The starting salary for this position is $19.00 per hour.
• CCK offers options for medical, dental, and vision insurance (including employer paid medical insurance for the employee!) and other wellness benefits.
• Gym membership reimbursement.
• 15 days of PTO (increasing over time) plus 12 paid company holidays in 2026.
• 401k matching.
• This is a full-time position and will be required to report to the CCK Headquarters in Providence, RI.
• Hours are Monday through Friday 8:00 AM to 4:30 PM.