Administrative Assistant

Chisholm Chisholm & Kilpatrick LTD; Providence (RI); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Gym membership reimbursement

401k matching

Paid PTO and holidays

Parental leave

Job summary

Chisholm Chisholm & Kilpatrick (CCK) is seeking an Administrative Assistant for our Providence, RI headquarters. This full-time role supports mail processing, file maintenance, and electronic submissions while working across our case management systems.

The ideal candidate will have a high school diploma or GED and experience with Microsoft Office. A PIV card and VA background check are required for access to firm networks.

Qualifications

• High school diploma or GED required.
• Working knowledge of Pitney Bowes Postage Meters; Microsoft Word, PowerPoint, Excel, and Outlook preferred.
• Administrative or clerical experience is a plus.
• Ability to obtain and maintain a PIV card and VA network access, including a government background check, is required.

Responsibilities

• Screening and processing inbound mail (physical and electronic) and linking to client files.
• Support the firm’s paperless initiative.
• Process outgoing mail and ensure correct enclosures/recipients.
• Open and maintain case files.
• Electronically submit legal procedural documents.
• Learn and work with the firm’s systems and databases.
• Work independently and with the team as needed.

Skills

Administrative tasks

Clerical experience

Microsoft Office

Education

High school diploma or GED

Tools

Pitney Bowes Postage Meters

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Description

Chisholm Chisholm & Kilpatrick (CCK) is a private, public-interest law firm with a nationwide practice focused on representing disabled military veterans and their families, managing bequests for nonprofit organizations, and representing individuals who have been denied life, health, and disability benefits. We pride ourselves on our commitment to excellence and ethical practice. As we continue to grow, we are seeking an Administrative Assistant to join our team in our Providence, RI headquarters.

Job Type

Full-time

Responsibilities

• Screening and processing physical and electronic inbound mail, along with ensuring the correspondence is efficiently and accurately associated with the correct client files.
• Supporting the firm’s paperless initiative.
• Accurately process outgoing electronic correspondence and physical mail, to include performing quality control procedures ensuring correct enclosures and recipients.
• Opening and maintaining case files.
• Electronically submitting legal procedural documents;
• Learning and working in the firm’s various systems, databases, and applications.
• Ability to work both independently and closely with team members.

Requirements

• High school diploma required or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Working knowledge with Pitney Bowes Postage Meters, Microsoft Word, PowerPoint, Excel, and Outlook, preferred; and,
• Administrative or clerical experience a plus.
• Ability to successfully obtain and maintain a Personal Identity Verification (PIV) card and required VA network access, which includes a government background check, is required for this position.

Compensation & Benefits

• The starting salary for this position is $20.00 per hour or $41,600 per year.
• CCK offers options for medical, dental, and vision insurance (including employer paid medical insurance for the employee!) and other wellness benefits
• Gym membership reimbursement
• 15 days of PTO (increasing over time) plus 12 paid company holidays in 2026
• 401k matching
• Paid Parental Leave

Additional Details

• This is a full-time position and will be required to report to the CCK Headquarters in Providence, RI
• Hours are Monday through Friday 8:00 AM to 4:30 PM

Salary Description

$19.00 per hour