Executive Assistant

Kahn, Litwin, Renza Co. Ltd.; Providence (RI); On-site; USD 38,572 - 48,216; Full time

Benefits offered by this job

Medical and dental insurance

401(k) employer contribution

Tuition assistance

Job summary

KLR is a leading full-service CPA and business advisory firm in New England, seeking an Executive Assistant to support the CEO, Equity Partners, HR, and COO on staff, client, and business initiatives. The role requires managing calendars, coordinating domestic and international travel, preparing expense reports, and handling confidential information with discretion.

This full-time position offers opportunities to work across offices and contribute to cross-functional projects.

Qualifications

• 1-3 years of experience in an Executive Assistant or similar professional support role within a professional services environment.
• Submission of a professional writing sample required.
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Proactively support assigned Shareholders and Partners by managing day-to-day priorities, anticipating needs, and balancing competing demands.
• Manage complex calendars, scheduling on-site and off-site meetings while ensuring alignment with priorities and deadlines.
• Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports.
• Plan and manage logistics for internal and external meetings and events, including space reservations, technology needs, and catering across all office locations.
• Serve as a professional point of contact for internal and external stakeholders, supporting executive communications.
• Provide reception coverage averaging approximately 5 hours per week, including greeting visitors and supporting front office operations.

Skills

Calendar management

Travel arrangements

Executive support

Communication

Attention to detail

Confidentiality

Writing sample

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

KLR is one of the largest full-service CPA and business advisory firms in New England and is ranked amongst the Top 100 firms in the United States. From our offices in Andover, Boston, Lausanne, Newport, and Providence, the 350+ person firm provides assurance, tax, and business advisory services to private and publicly-held companies throughout the United States and abroad. Recognized as a Best Place to Work for 20 years, KLR is committed to fostering a culture of collaboration, growth, and innovation.

The Executive Assistant will work closely with the CEO, Equity Partners, HR, and COO on a variety of staff, client, and business initiatives. This role will also collaborate with internal and external stakeholders on cross-functional projects and deliverables.

Responsibilities:

• Proactively support assigned Shareholders and Partners by managing day-to-day priorities, anticipating needs, and balancing competing demands
• Manage complex calendars, scheduling on-site and off-site meetings while ensuring alignment with priorities and deadlines
• Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports
• Plan and manage logistics for internal and external meetings and events, including space reservations, technology needs, and catering across all office locations
• Serve as a professional point of contact for internal and external stakeholders, supporting executive communications
• Manage CPE and certification tracking and reporting
• Handle confidential and sensitive information with discretion and sound judgment
• Provide administrative support including document management, proofreading and editing, electronic filing, and report preparation
• Proactively identify opportunities to improve efficiency and support executive effectiveness
• Support special projects, both professional and occasional personal, as requested
• Provide reception coverage averaging approximately 5 hours per week, including greeting visitors, answering phones, and supporting front office operations
• Track and monitor peer review deadlines for clients and prospective clients using internal databases, spreadsheets, and firm systems.
• Maintain detailed tracking of review due dates, extensions, approvals, and outstanding action items.
• Monitor workflow and ensure timely completion of required administrative steps throughout the peer review lifecycle.
• Follow up with firms regarding outstanding documentation, responses, and required submissions.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities and activities may change from time to time with notice whenever possible, but not guaranteed.

Qualifications & Key Competencies

• 1-3 years of experience in an Executive Assistant or similar professional support role within a professional services environment
• Submission of a professional writing sample required
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
• Excellent written, verbal, and interpersonal communication skills
• Sound judgment and ability to operate effectively in a fast-paced environment
• Strong attention to detail with a focus on accuracy and follow-through
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related business applications
• Strong document formatting, preparation, and presentation development skills
• Ability to handle sensitive and confidential information with discretion and professionalism
• Flexibility to adapt to changing priorities and responsibilities
• Willingness to occasionally travel to and work from other office locations

This is a full-time position with standard hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Additional hours may be required during peak busy seasons.

Pay Range:

The hourly pay for this position is included below. Individual rates within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate’s work experience, education, knowledge, skills, and geographic location.

$28.00 to $35.00 per hour

KLR offers a comprehensive and competitive benefits package designed to support both your professional growth and personal well-being, including medical and dental insurance, generous paid time off, and a competitive 401(k) retirement savings plan with employer contribution. We invest in our people through tuition assistance, CPA exam support, robust in-house education and leadership development programs, and meaningful opportunities for community involvement. Learn more about our benefits here: https://kahnlitwin.com/careers/why-klr

Come join a firm who has recently been recognized as a "Best Place to Work" for 20 years by the Providence Business Journal and voted as a Top 100 Firm in the country by Accounting Today!

KLR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, genetic information, disability status, protected veteran status, or any other characteristic protected by law.