Administrative Assistant

U.S. Department of the Navy; Portsmouth (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

U.S. Department of the Navy seeks a detail‑oriented administrative professional for the Naval Support Activity Portsmouth site in Portsmouth, VA.

The role supports the Commander, Mid-Atlantic Region, Fleet and Family Readiness Program with a range of administrative duties including document filing, data handling, and report preparation. The candidate should have at least two years of administrative experience, strong command of English grammar, and proficiency with Word/Excel/PowerPoint.

Qualifications

• Must have a minimum of 2 years documented experience in administrative functions, including typing, word processing, spreadsheets, databases and presentations.
• Must possess thorough knowledge of English grammar, spelling, capitalization, and punctuation.
• Familiarity with accounting procedures, billing, purchasing and requisitioning processes.
• Familiarity with document filing and retrieval systems and ability to maintain filing systems accurately.
• Must have written and verbal communication skills.
• Able to complete finished reports and/or presentations with minimal corrections.
• Previous MWR/VQ or government experience preferred.
• Must possess excellent personal and customer service skills and be able to communicate changes to procedures and requirements.
• Must possess a professional demeanor and be able to make presentations and field questions from senior management and customers.
• Must be able to work with minimum supervision.

Skills

Typing skills

Word processing

Spreadsheets

Data entry

Written communication

Verbal communication

Customer service

Presentation skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program. The purpose of this position is to provide a variety of administrative functions in support of the assigned site. This position is located at Naval Support Activity located in Portsmouth, VA.

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate must possess:

• Must have a minimum of 2 years documented experience in administrative functions, to include excellent typing skills, ability to use a personal computer with specific ability with word processing, spreadsheet, database, and presentation software-Microsoft Word, Excel, Access and PowerPoint strongly preferred.
• Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation.
• Must be familiar with pertinent accounting procedures, billing processes, purchasing and requisitioning procedures.
• Must be familiar with document filing and retrieval systems and can accurately maintain filing systems.
• Must possess written and verbal communication skills.
• Must be able to complete finished reports and/or presentations with a minimum of corrections.
• Previous MWR/VQ or government experience preferred.
• Must possess excellent personal and customer service skills and be able to provide changes to procedure and new requirements for a variety of management and support staff in a positive manner.
• Must possess a professional demeanor, and can make presentations, and successfully field questions from senior management, military command personnel, or customers.
• Must be able to work with minimum supervision.