ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES

NAVY EXCHANGE SERVICE COMMAND (NEXCOM); Virginia Beach (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

NEXCOMHQ in Virginia Beach seeks an experienced administrative professional to perform a variety of technical administrative duties supporting senior management. Responsibilities include compiling data, preparing reports, coordinating travel, and maintaining division records.

The role requires strong organization, attention to detail, and the ability to manage time and communications for multiple managers in a fast-paced environment.

Qualifications

• 3 years of general clerical experience.
• Experience supporting one or more management professionals.
• Ability to prepare reports, charts, slides for presentational purposes.

Responsibilities

• Supports Head of NES Activity or VP with administrative tasks.
• Gathers data, compiles reports, analyzes information for reviews.
• Prepares correspondence and drafts replies ensuring clarity and completeness.
• Screens meetings, arranges travel and agenda materials for senior management.
• Maintains division records, logs, manuals and other references.
• Performs timekeeping functions and handles office expenditures.

Skills

Data analysis

Administrative support

Time management

Education

High school diploma or equivalent

Job description

Job Summary

Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of the supported activities.

Duties And Responsibilities

• Normally reports directly to the Head of a large NES Activity or a NEXCOM Group Division VP SVP.
• Conducts projects in support of programs and initiatives which involve conducting extensive research to gather and compile data and analyze information. Uses a variety of word processing spreadsheet database and graphics computer software.
• Prepares reports charts slides etc. for use by senior management in reviewing monitoring operations and making operational decisions.
• Receives and reviews incoming correspondence routes to appropriate person for action or prepares draft response. Ensures actions replies are completed within established time frames.
• Prepares a variety of correspondence reports etc. from rough draft or on own initiative ensures work products are clear complete and correct and conform to applicable procedures.
• Screens request for meetings or briefings for the senior management. Arranges meetings including space time and staff representations. Assembles background materials required for meetings and agenda items.
• Maintains division records logs manuals and other references.
• Arranges travel as required. Plans and maintains travel schedules prepares travel orders and claims.
• Orders tracks and reports expenses expenditures payroll office supplies travel etc. against budget.
• Receives visitors and telephone calls. Treats customers both internal and external with respect and courtesy. Performs responsibilities tactfully and diplomatically.
• Performs timekeeping functions.
• Performs other related duties as assigned

GENERAL EXPERIENCE

3 years of experience performing general clerical duties such as filing typing copying binding scanning greeting or assisting visitors answering phone calls processing expenses sheets or invoices etc.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1-year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4-year bachelor s degree of general experience.

AND SPECIALIZED EXPERIENCE

1 year of experience performing administrative duties for one or more management professionals such as preparing reports charts or slides for presentational purposes using word processing spreadsheet database and or presentational software taking accurate minutes of meetings organizing travel arrangements managing appointments writing letters or emails on behalf of managers maintaining computer or manual filing systems coordinating equipment repairs etc.

Primary Location

United States-Virginia-Virginia Beach

Organization

NEXCOMHQ

Schedule

Flexible (0 - 19.5 hours)