Administrative Assitant

Administrative Consulting & Staffing; Newport (RI); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A consulting and staffing firm in Rhode Island is seeking an Administrative Assistant to manage a variety of administrative tasks both remotely and onsite. The ideal candidate should have proven experience in similar roles, strong organizational and interpersonal skills, and knowledge of Microsoft Office Suite. Responsibilities include greeting guests, maintaining documentation, and supporting senior officers. This is an opportunity for a proactive individual to thrive in a dynamic office environment.

Qualifications

• Proven experience in administrative roles is essential.
• Must be knowledgeable about Navy administrative systems.
• Strong communication skills are required.

Responsibilities

• Greet guests and maintain professional conduct.
• Manage data and documents effectively.
• Answer and direct phone calls.
• Plan meetings and maintain records.
• Assist in preparing reports.

Skills

Proven experience as an administrative assistant or office admin assistant

Knowledge of Navy administrative systems and procedures

Interpersonal and problem solving skills

Working knowledge of Microsoft Office Suite

Excellent time management skills

Attention to detail

Excellent written and verbal communication skills

Strong organizational skills

Job description

ACSis looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include:

• Greets guests and maintains professional conduct throughout the office
• Maintains data and documents, including development support, handling and storage, and required technical data and document delivery.
• Answer and direct phone calls
• Plan meetings and take detailed messages
• Write and distribute official email (unclassified), correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and supplier
• Submit and reconcile purchase requests
• Provide general support to visitors
• Act as the point of contact for internal and external contacts
• Liaise with senior officers to handle requests and queries

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of Navy administrative systems and procedures
• Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact.
• Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Learn more about this position atwww.ac-staffing.com