Administrative Assistant

Birch Advanced LLC; Portland (OR); On-site; USD 42,000 - 56,000; Full time

Job summary

Birch Advanced LLC, based in Portland, Oregon, is seeking a full-time Administrative Assistant to support office operations and project tasks. You will schedule meetings, coordinate tasks, manage calendars, draft emails, and maintain filing systems, while handling confidential information with discretion.

The role emphasizes teamwork, independent work, and proactive organization in a dynamic office environment.

Qualifications

• Requires strong organizational skills and excellent communication abilities.
• Proficiency in Microsoft Office or Google Workspace.
• Able to meet tight deadlines and maintain confidentiality.
• Independent working and team collaboration capabilities.

Responsibilities

• Manage office operations
• Coordinate meetings
• Maintain organizational systems
• Assist with client communications
• Ensure smooth daily administrative tasks

Skills

Organizational skills

Communication

Office software

Adaptability

Detail-oriented

Teamwork

Tools

Microsoft Office

Google Workspace

Job description

Birch Advanced LLC, a Portland, OR-based technology company, is hiring a full-time Administrative Assistant. This role involves managing office operations and contributing to innovative projects in an active workplace.

As an Administrative Assistant, you'll schedule meetings, coordinate tasks, and maintain organizational systems. This involves managing calendars, sending invitations, and following up on meeting agendas. You'll also assist with client communications, which includes drafting emails, preparing reports, and handling inquiries. To ensure smooth daily operations, you'll manage office supplies, maintain filing systems, and handle office equipment. You'll need to be proficient in using office software like Microsoft Office or Google Workspace, and you'll need to meet strict deadlines and maintain a high level of confidentiality. The workplace is typically an office environment, and you'll need to be able to work independently and as part of a team.

You'll collaborate with the team in our Portland, OR office, supporting projects and office functionality. This involves working closely with colleagues to manage tasks, coordinate schedules, and ensure smooth operations. You'll use various tools and software to streamline processes, communicate effectively, and maintain a well-organized workspace. The workplace is dynamic and encourages professional growth, with opportunities for skill development and career advancement. You'll need to be adaptable, proactive, and detail-oriented to thrive in this environment.

The salary for this position is discussed during the interview process. Benefits are not specified but may be offered based on the candidate's qualifications and the company's policies.

To succeed, you should have strong organizational skills, excellent communication abilities, and proficiency in office software. Experience with project management and client coordination is beneficial.

• Manage office operations
• coordinate meetings
• maintain organizational systems
• assist with client communications
• ensure smooth daily administrative tasksStrong organizational skills
• excellent communication abilities
• proficiency in office software
• experience with project management and client coordination