Administrative Assistant

Operator Search; Austin (TX); Vor Ort; USD 55.000 - 86.000; Vollzeit

Zusammenfassung

Operator Search is seeking an Administrative / Executive Assistant to keep our leadership team and office running smoothly.

You’ll split time between executive support (calendar, travel, and communications for senior leaders) and administrative operations (office management, vendor coordination, and company events). Work closely with executives and teams across the company to keep priorities organized, deadlines met, and confidential information protected.

Qualifikationen

• 2–4 years of experience in an executive or administrative support role.
• Strong organization and attention to detail.
• Excellent written and verbal communication.
• Discretion with confidential information.

Aufgaben

• Manage complex calendars and travel across time zones.
• Coordinate meetings, agendas, briefing materials, and follow-up notes.
• Oversee office operations including supplies, vendors, and events.
• Assist with onboarding and documentation.
• Serve as polished point of contact for internal and external stakeholders.

Kenntnisse

Calendar management

Organization

Communication

Discretion

Prioritization

Tools

Google Workspace

Microsoft 365

Slack

Notion

Expensify

Brex

Jobbeschreibung

Our client is hiring an Administrative / Executive Assistant to keep their leadership team and office running smoothly. You’ll split your time between executive support (calendar, travel, and communications management for senior leaders) and administrative operations (office management, vendor coordination, and company events), working closely with executives and teams across the company.

What You’ll Do

Executive Support

• Manage complex, changing calendars and schedule meetings across time zones.
• Coordinate domestic and international travel, including itineraries, bookings, and expense reports.
• Prepare agendas, briefing materials, and meeting notes, and follow up on action items.
• Triage inboxes and communications, and act as a polished point of contact for internal and external stakeholders.
• Track priorities, deadlines, and projects so nothing falls through the cracks.

Administrative Operations

• Oversee day-to-day office operations, including supplies, facilities, and vendor relationships.
• Plan and run team offsites, all‑hands meetings, and company events.
• Process invoices and expenses, and help maintain budgets for office and events.
• Support onboarding logistics for new hires, including equipment, workspace, and accounts.
• Keep company documents, systems, and shared resources organized.

Requirements

• 2-4 years of experience as an executive assistant, administrative assistant, or office manager, or in another fast‑paced support role.
• Strong organization, prioritization, and attention to detail.
• Excellent written and verbal communication, with a professional and proactive approach.
• Discretion with confidential information.

Preferred Qualifications

• Experience supporting C‑level or senior executives.
• Proficiency with Google Workspace or Microsoft 365, plus tools such as Slack, Notion, Expensify, or Brex.
• Experience at a startup or high‑growth company.