Administrative Assistant

Carlton Senior Living; Pleasant Hill (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Anniversary Bonus

Immediate Pay

Fitness/Education Reimbursement

Complimentary employee meals

Holiday pay

Sick/Vacation Time

Medical, Dental, Vision… and more!

Job summary

Carlton Senior Living in Pleasant Hill, CA is seeking an Administrative Assistant to join our team. You will support resident services, manage files, onboarding paperwork, and handle billing-related tasks with accuracy and care.

Join a culture that values friendly, professional communication, reliable scheduling, and teamwork. We offer immediate pay, benefits, and opportunities for growth in a compassionate senior-care environment.

Qualifications

• Must be at least eighteen years old.
• Prior administrative experience preferred but not required – training provided.
• Strong verbal and written communication skills with residents, families, and staff.
• Proficient in basic computer applications such as Microsoft Office, email, and scheduling systems.

Responsibilities

• Maintains and sets up file cabinets with employee and payroll information and checks that data is current.
• Sets up onboarding paperwork and employee files and purges old files.
• Ensures first aid certification, licenses, and I-9s are current.
• Processes routine resident billing and responds to general billing questions.
• Triages resident billing inquiries to appropriate department managers.
• Attaches relevant files to correspondence and escalates complex billing discrepancies.
• Supports preparation and distribution of late payment and collection letters.
• Assists with collections follow-up as directed.
• Files monthly Long Term Care insurance documents.
• Provides daily breaks for the Director of First Impressions and acts as backup when needed.

Skills

Verbal communication

Written communication

Customer service

Tools

Microsoft Office

Email

Scheduling systems

Job description

Career Opportunities with Carlton Senior Living

A great place to work.

Careers At Carlton Senior Living

Are you ready for new challenges and new opportunities?

Join our team!

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At Carlton, we are dedicated to enriching the lives of older adults by offering personalized care and fostering a warm and supportive environment. We know it takes a special group of individuals to help our residents live their lives to the fullest, surrounded by love, kindness, and care. We believe happy employees ensure happy residents. With attractive benefits, hands‑on training, and opportunities for career advancement, we take great pride in recruiting people who embrace and embody our unique “culture of caring.”

Join our exceptional team at Carlton Senior Living as our Administrative Assistant!

Why work with us:

• Anniversary Bonus
• Immediate Pay
• Fitness/Education Reimbursement
• Complimentary employee meals
• Holiday pay
• Sick/Vacation Time
• Medical, Dental, Vision… and more!

What We Are Hiring For:

Tuesday through Saturday; 10am - 6pm

Pay Range:

$23 to $25 Per Hour

What You’ll Do:

• Helps to maintain and set up file cabinets with employee‑related items, payroll folders, and benefit information and checks that the information is on file at all times.
• Sets up onboarding paperwork and employee files as directed by EA while purging and maintaining old files in the storage closet.
• Checks and maintains that first aid certification, required licenses, and I‑9s are current.
• Processes routine resident billing and respond to general billing questions such as: bill reprints, tax letters and basic account inquiries.
• Triages all resident billing inquiries to the appropriate department managers based on issue type.
• Locates and attaches appropriate files to correspondence to be answered by the employer.
• Escalates complex or non‑routine billing discrepancies to the Executive Director.
• Supports the preparation and distribution of late payment and collection letters.
• Assists with collections follow‑up as directed.
• Files monthly Long Term Care insurance documents.
• Provides daily breaks for the Director of First Impressions as well as filling in as a backup when needed. Duties include, but not limited to:
  • Welcomes visitors, family members, clients, or customers, and directs them to the proper destination.
  • Acts as a resource and problem solver for current residents, guests, family, and staff with a high level of customer service skills.
  • Answers telephone calls and direct calls. Take accurate messages.
  • Monitors emergency call lights and alarms. Respond appropriately.

Qualifications:

• Must be at least eighteen (18) years or older, per Title 22 requirements
• Prior administrative experience preferred but not required – we will train the right candidate!
• Strong verbal and written communication skills with the ability to interact effectively with residents, families, and team members.
• Proficient in basic computer applications such as Microsoft Office, email, and scheduling systems.