Administrative Assistant

ATI Restoration, LLC; Phoenix (AZ); On-site; USD 28,000 - 32,000; Full time

Job summary

ATI Restoration, LLC in Phoenix, AZ is seeking an Administrative Assistant to support multiple divisions in a fast-paced environment. The role emphasizes 24/7 emergency services awareness, strong communication, and independent work with initiative.

Responsibilities include supporting Regional/Office PM teams, handling calls, coordinating logistics, managing inventories and fleet, and assisting with expense tracking and documentation. Experience in restoration/construction is a plus.

Qualifications

• Proficient in MS Office (Word and Excel).
• 2+ years experience in an administrative support or receptionist role.
• Interpersonal skills and customer service experience.
• Verbal and written communication skills with customers, vendors and employees.
• Strong organizational and time management skills.
• Ability to work in a fast-paced environment.
• Quick-study and technology savvy.
• Industry/restoration/construction experience is a plus.

Responsibilities

• Provide administrative assistance to Regional Manager, Office Manager, and Project Management team.
• Answering and directing incoming calls.
• Assist in daily crew logistics and dispatch.
• Assist in inventory management.
• Assist in fleet management.
• Assist in expense management for operations team.
• Perform quality control calls and resolutions.
• Schedule follow up inspections.
• Interface with external clients and internal teams.
• Scanning and managing electronic documents/files.
• Perform other duties as assigned.
• Job tracking updates.

Skills

MS Office

Communication

Customer service

Time management

Organizational skills

Interpersonal skills

Tech savvy

Fast-paced environment

Job description

Compensation Range

$20-$23

Job Description

ATI Restoration, LLC is a national leader in construction restoration. ATI takes pride in assisting all of our customers and clients -- no project is too big or too small. We are adding to our teams and have an immediate opening for an Administrative Assistant.

We are looking for someone who understands and is familiar with
24/7 EMERGENCY SERVICES. Someone who has a sense of urgency and can work in a fast-paced environment. This person must be flexible and be able to support various divisions at any given time with or without notice. Must be able to effectively time manage their desk on their own so deadlines or meeting deadlines are never missed. This position requires an individual who can work independently and has initiative. We also want someone who is a strong communicator and is not afraid to ask for help either.

Operations Administrative Assistant Job Description:

• Provide administrative assistance to Regional Manager, Office Manager, and Project Management team.
• Answering and directing incoming calls
• Assist in daily crew logistics and dispatch
• Assist in inventory management
• Assist in fleet management
• Assist in expense management for operations team
• Perform quality control calls and resolutions
• Schedule follow up Inspections
• Interface with external clients and internal teams
• Scanning and managing electronic documents/files
• Perform other duties as assigned
• Job tracking updates

Requirements and Qualifications:

• Proficient in MS Office (Word and Excel)
• 2+ years experience in an administrative support role or receptionist role
• Interpersonal skills and customer service experience
• Verbal and written communication skills to interact clearly with customers, vendors, and other employees
• Organizational and time management skills
• Ability to work in a fast-paced environment
• Quick-study and technology savvy

**Industry/Restoration/Construction experience is a plus

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