Operations Administrative Assistant — Fast-Paced Dispatch

ATI Restoration, LLC; Phoenix (AZ); On-site; USD 28,000 - 32,000; Full time

Job summary

ATI Restoration, LLC in Phoenix, AZ is seeking an Administrative Assistant to support multiple divisions in a fast-paced environment. The role emphasizes 24/7 emergency services awareness, strong communication, and independent work with initiative.

Responsibilities include supporting Regional/Office PM teams, handling calls, coordinating logistics, managing inventories and fleet, and assisting with expense tracking and documentation. Experience in restoration/construction is a plus.

Qualifications

• Proficient in MS Office (Word and Excel).
• 2+ years experience in an administrative support or receptionist role.
• Interpersonal skills and customer service experience.
• Verbal and written communication skills with customers, vendors and employees.
• Strong organizational and time management skills.
• Ability to work in a fast-paced environment.
• Quick-study and technology savvy.
• Industry/restoration/construction experience is a plus.

Responsibilities

• Provide administrative assistance to Regional Manager, Office Manager, and Project Management team.
• Answering and directing incoming calls.
• Assist in daily crew logistics and dispatch.
• Assist in inventory management.
• Assist in fleet management.
• Assist in expense management for operations team.
• Perform quality control calls and resolutions.
• Schedule follow up inspections.
• Interface with external clients and internal teams.
• Scanning and managing electronic documents/files.
• Perform other duties as assigned.
• Job tracking updates.

Skills

MS Office

Communication

Customer service

Time management

Organizational skills

Interpersonal skills

Tech savvy

Fast-paced environment

Job description

ATI Restoration, LLC in Phoenix, AZ is seeking an Administrative Assistant to support multiple divisions in a fast-paced environment. The role emphasizes 24/7 emergency services awareness, strong communication, and independent work with initiative.

Responsibilities include supporting Regional/Office PM teams, handling calls, coordinating logistics, managing inventories and fleet, and assisting with expense tracking and documentation. Experience in restoration/construction is a plus.