Administrative Assistant

Acara Solutions, Inc.; Phoenix (AZ); On-site; USD 39,000 - 45,000; Full time

Job summary

Acara Solutions is seeking an Administrative Assistant to support engineers, contractors and vendors in Phoenix, AZ, with both field and office duties. The role includes organizing project documentation, tracking progress, and ensuring compliance with quality and safety standards on site.

The candidate should have at least 1 year in admin roles or project coordination. The position is full-time, Monday to Friday, 8:00 AM to 5:00 PM, with a competitive hourly pay rate and opportunities to work

Qualifications

• High school diploma or equivalent.
• At least 1 year of experience in administration, office management, or project coordination.
• Bachelor's degree, preferably in construction management, administration, or a related field.

Responsibilities

• Perform administrative support for engineer, contractors and vendors.
• Provide direct support to engineers, project teams, construction specialists, specialized trades and management on construction site (non-cleanroom and cleanroom area) and in office.
• Compile progress update and tracking schedule to project teams, engineers, specialized trades, and management.
• Organize, update, and provide comprehensive construction and engineering documentation, ensuring all digital and paper records are accurate, current, and readily retrievable.
• Identify, document, and communicate non-conformances, defects, or deviations from quality & safety standards in both construction and cleanroom area.
• Participate in regular cleanroom and safety training.
• Other job duties as required by business needs.

Skills

Administrative support

Project coordination

Education

High school diploma or equivalent

Bachelor's degree in construction management/administration or related field

Job description

Acara Solutions is looking for Administrative Assistant to work with our partner located out in Phoenix, AZ who specializes in Manufacturing.

• Pay Rate:$28 - $33 per hour
• Schedule: Full-time, 40 hours per week, Monday to Friday, 8:00 AM - 5:00 PM. Any schedule changes will be communicated by the client

Administrative Assistants:

Responsibilities:

• Perform administrative support for engineer, contractors and vendors.
• Provide direct support to engineers, project teams, construction specialists, specialized trades and management on construction site (non-cleanroom and cleanroom area) and in office.
• Compile progress update and tracking schedule to project teams, engineers, specialized trades, and management.
• Organize, update, and provide comprehensive construction and engineering documentation, ensuring all digital and paper records are accurate , current, and readily retrievable.
• Identify , document, and communicate non-conformances, defects, or deviations from quality & safety standards in both construction and cleanroom area.
• Participate in regular cleanroom and safety training.
• Other job duties as required by business needs.

Job Requirements

Minimum Qualifications:

• High school diploma or equivalent.
• At least 1 year of experience in administration, office management, or project coordination.

Preferred Qualifications:

• Bachelor's degree, preferably in construction management, administration, or a related field.
• At least 1 year of experience with cleanroom construction and critical utility systems.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.