Administrative Assistant

Brio Group; Philadelphia (Philadelphia County); On-site; USD 28,000 - 39,000; Full time

Job summary

Brio Group in Philadelphia seeks a Real Estate & Facilities Administrative Assistant to support a major office transition. You will provide administrative, logistical, and operational help throughout the move and assist with front desk responsibilities to ensure a great employee and visitor experience.

This 3-month contract is ideal for a proactive, versatile professional who thrives in a fast-paced environment and is eager to jump in wherever needed.

Qualifications

• 2+ years of experience in administrative support, office management, facilities, hospitality, or related field.
• Experience in office move/relocation.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working independently and as part of a team.

Responsibilities

• Provide front desk coverage, greeting employees and visitors and creating a welcoming experience.
• Coordinate employee move and office relocation logistics, seating assignments, and move-day activities.
• Support planning and execution of office relocation activities.
• Coordinate deliveries, shipments, furniture installations, and vendor schedules.
• Assist with unpacking, organizing, stocking, and setting up office spaces.
• Track project tasks, inventories, and relocation milestones.
• Assemble welcome materials, signage, and office supplies.
• Support conference room setup, catering coordination, and workplace events.
• Perform general administrative duties including scheduling, filing, data entry, and document preparation.
• Respond to employee workplace requests and provide general facilities support.
• Assist with additional operational projects and special assignments.

Skills

Administrative support

Office management

Facilities coordination

Hospitality

Customer service

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

Duration: 3-Month Contract

Looking for a Real Estate & Facilities Administrative Assistant to support a growing team during a major office transition. This role will provide administrative, logistical, and operational support throughout an office move while also assisting with front desk responsibilities to ensure an exceptional employee and visitor experience.

This is an all-hands-on-deck opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and is eager to jump in wherever needed.

Key Responsibilities

• Provide front desk coverage, greeting employees and visitors while creating a welcoming experience.
• Coordinate employee move and office relocation logistics, seating assignments, and move-day activities.
• Support the planning and execution of office relocation activities.
• Coordinate deliveries, shipments, furniture installations, and vendor schedules.
• Assist with unpacking, organizing, stocking, and setting up office spaces.
• Track project tasks, inventories, and relocation milestones.
• Assemble welcome materials, signage, and office supplies.
• Support conference room setup, catering coordination, and workplace events.
• Perform general administrative duties including scheduling, filing, data entry, and document preparation.
• Respond to employee workplace requests and provide general facilities support.
• Assist with additional operational projects and special assignments as needed.

Qualifications

• 2+ years of experience in administrative support, office management, facilities, hospitality, or a related field.
• Experience in office move/relocation.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced, changing environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable working both independently and as part of a team.
• Ability to lift and move office supplies or boxes up to approximately 25 pounds.
• Positive, proactive attitude with a willingness to take on a variety of responsibilities.

Ideal Candidate

We're looking for someone who enjoys being part of a collaborative team, is resourceful and dependable, and isn't afraid to roll up their sleeves. If you thrive in dynamic environments and enjoy supporting workplace operations while creating a positive employee experience, we'd love to hear from you.