VP of Administration

Regency Recruiting; Mason (OH); On-site; USD 150,000 - 230,000; Full time

Job summary

Regency Recruiting seeks a hands-on Vice President of Administration to lead HR, recruiting, legal/contracts, and corporate administration while aligning with the CEO to support manufacturing operations and growth.

This role moves between strategic leadership and day-to-day problem solving, driving efficiency, internal controls, and cross-functional projects across the organization.

Qualifications

• Bachelor's degree in a related field required.
• 10+ years of progressive leadership experience in administration, operations, HR, corporate services, or related functions.
• Strong understanding of employment practices, business risk, vendor management, and corporate administration.

Responsibilities

• Implement and manage effective records control and retention process.
• Maintain various business licenses, certifications, and renewals.
• Maintain SharePoint documents and J:Drive of Policies, Processes, and Procedures and ensure they are up to date, fully understood and adhered to by respective departments.
• Provide executive oversight of Human Resources, including recruiting, onboarding, employee relations, performance management, and compliance.
• Partner with leadership to assess organizational structure, staffing requirements, succession planning, and workforce needs.
• Ensure HR practices support the attraction and retention of skilled manufacturing and professional talent.
• Establish meaningful workforce metrics related to recruiting, turnover, retention, attendance, and organizational effectiveness.
• Support leadership development and management accountability throughout the organization.
• Ensure compliance with applicable federal, state, and local employment laws and regulations.
• Oversee legal activities, including, but not limited to: reviewing and approving contracts, NDA’s, Mergers & Acquisitions documents (business and real estate); litigation, personnel and other legal issues
• Oversee corporate governance documation, including setup and management of legal entities and filings
• Evaluate opportunities to improve administrative and operational efficiency through technology and automation.
• Promote a culture of accountability, efficiency, continuous improvement, and service to internal customers.
• Standardize administrative processes where practical, while maintaining the flexibility required in a smaller organization.
• Identify unnecessary complexity, duplication, or administrative burden and implement practical solutions.
• Lead change-management efforts associated with new systems, processes, policies, and organizational initiatives.
• Other tasks as assigned by CEO

Skills

Leadership

HR management

Policy development

Compliance

Contract oversight

Education

Bachelor's degree in Business Administration, Human Resources, Operations or related discipline

Tools

Microsoft Office suite

Job description

The Vice President of Administration is a key member of the Executive Leadership Team (ELT) responsible for overseeing the administrative infrastructure and shared services that support the company's manufacturing operations and long-term growth.

This role provides leadership to departments such as Human Resources, Recruiting, Legal/contracts, and general corporate administration while also providing leadership for cross-functional corporate projects to all departments. The VP of Administration works closely with the President/CEO and other functional leaders to improve organizational effectiveness, strengthen internal controls, manage business risk, and ensure the company's administrative resources effectively support manufacturing operations.

This position requires a hands‑on executive who is comfortable moving between strategic leadership and day‑to‑day problem solving.

Responsibilities Include:

• Implement and manage effective records control and retention process
• Maintain various business licenses, certifications, and renewals
• Maintain SharePoint documents and J:Drive of Policies, Processes, and Procedures and ensure they are up to date, fully understood and adhered to by respective departments
• Provide executive oversight of Human Resources, including recruiting, onboarding, employee relations, performance management, and compliance.
• Partner with leadership to assess organizational structure, staffing requirements, succession planning, and workforce needs.
• Ensure HR practices support the attraction and retention of skilled manufacturing and professional talent.
• Establish meaningful workforce metrics related to recruiting, turnover, retention, attendance, and organizational effectiveness.
• Support leadership development and management accountability throughout the organization.
• Ensure compliance with applicable federal, state, and local employment laws and regulations.
• Oversee legal activities, including, but not limited to: reviewing and approving contracts, NDA’s, Mergers & Acquisitions documents (business and real estate); litigation, personnel and other legal issues
• Oversee corporate governance documation, including setup and management of legal entities and filings
• Evaluate opportunities to improve administrative and operational efficiency through technology and automation.
• Promote a culture of accountability, efficiency, continuous improvement, and service to internal customers.
• Standardize administrative processes where practical, while maintaining the flexibility required in a smaller organization.
• Identify unnecessary complexity, duplication, or administrative burden and implement practical solutions.
• Lead change-management efforts associated with new systems, processes, policies, and organizational initiatives.
• Other tasks as assigned by CEO

PRINCIPAL CONTACTS INSIDE/OUTSIDE THE COMPANY

This position interacts with the CEO as well as other executives and company employees; in addition they will be communicating with people outside the company for tasks required.

COMPETENCY OR POSITION REQUIREMENTS

• Strong management and organizational skills
• Strong verbal and written communication skills
• Must be able to act quickly on tasks
• Ability to manage and delegate multiple tasks at once
• Proficiency with Microsoft Office suite is required
• All employees are also expected to demonstrate core values of being:
  • Customer Focused
  • Passionate about Work
  • Solution Oriented
  • Driven by Integrity

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree in Business Administration, Human Resources, Operations or a related discipline.
• 10+ years of progressive leadership experience in administration, operations, HR, corporate services, or related functions.
• 5+ years of senior leadership experience with responsibility for multiple functional areas.
• Demonstrated experience establishing policies, processes, controls, and organizational systems.
• Strong understanding of employment practices, business risk, vendor management, and corporate administration.
• Strong financial and business acumen.
• Excellent written, verbal, analytical, organizational, and interpersonal skills.
• Ability to manage multiple priorities in a fast‑paced, entrepreneurial environment.

EQUIPMENT USED

This individual will use a computer, telephone, and copier/printer