Administrative Assistant

Greater Erie Auto Auction Llc; Northern (KY); Hybrid; USD 36.000 - 48.000; Vollzeit

Benefits dieser Stelle

Health, dental, and vision insurance

Paid time off and holidays

Professional development and career-#4

Employee discounts on Hyundai/Kia new-

Zusammenfassung

Greater Erie Auto Auction is seeking an Administrative Assistant to support daily operations, help ensure smooth auction processes, and provide excellent customer service across departments in Pennsylvania.

The role involves accounts payable/receivable tasks, auction coordination, filing, invoicing, and regular communication with clients and vendors in a fast-paced environment.

Qualifikationen

• Education: High School Diploma or equivalent.
• Experience: Minimum of 2 years of administrative support experience, preferably in an auction, automotive, or retail environment.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work effectively in a fast-paced environment and handle multiple priorities.
• Detail-oriented and capable of managing administrative tasks with precision.
• A positive, can-do attitude and the ability to work well with diverse teams and customers.

Aufgaben

• Reconcile vendor statements and follow up with outstanding invoices (Accounting Skills).
• Assist with Account Payable/Receivable Duties (Accounting Skills).
• Assist in the preparation and organization of vehicles and titles for upcoming auctions, ensuring paperwork is accurate and complete (Auction Coordination).
• Coordinate with vehicle sellers and buyers to facilitate smooth transaction processes (Auction Coordination).
• Help in maintaining accurate inventory of vehicles for sale, including condition reports and auction details (Auction Coordination).
• Answer phone calls and respond to email inquiries from customers, sellers, and buyers regarding auction details, registration, and vehicle information (Customer Service).
• Provide excellent customer service by assisting with registration, payment processing, and addressing any customer concerns during the auction (Customer Service).
• Schedule appointments and coordinate auction-related events, including inspections and viewings (Administrative Support).
• Prepare and manage auction documentation, including bills of sale and post-auction paperwork (Administrative Support).
• Assist with invoicing, billing, and payment processing for successful bids (Administrative Support).
• Manage filing systems, both digital and paper-based, to ensure all records are organized and easily accessible (Administrative Support).
• Collaborate with other team members, including auction managers and staff, to ensure smooth auction operations (Communication & Reporting).
• Maintain effective communication with clients, vendors, and internal teams to ensure all auction details are well-executed (Communication & Reporting).
• Perform other duties as assigned to ensure the level of customer service that Greater Erie Auto Auction provides on a daily basis (Communication & Reporting).

Ausbildung

High School Diploma or equivalent

Tools

Microsoft Office Suite

Jobbeschreibung

We are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations at Greater Erie Auto Auction. This position will involve a variety of administrative tasks to ensure smooth and efficient auction processes, customer service, and coordination between departments. The ideal candidate will possess excellent organizational skills, communication abilities, and a strong work ethic to thrive in a fast-paced

About Us

GEAA (Greater Erie Auto Auction) is a leading independent auto auction in northwestern PA, dedicated to delivering high quality customer services for used vehicles wholesale. GEAA became a part of the Glovis America family and Hyundai Motor Group in July 2022. GEAA continues to grow with more fleet and dealer accounts, and digital presence.

Responsibilities

1. Accounting Skills

• Reconcile vendor statements and follow up with outstanding invoices
• Assist with Account Payable/Receivable Duties

2. Auction Coordination

• Assist in the preparation and organization of vehicles and titles for upcoming auctions, ensuring all necessary paperwork is accurate and complete.
• Coordinate with vehicle sellers and buyers to facilitate smooth transaction processes.
• Help in maintaining accurate inventory of vehicles for sale, including condition reports and auction details.
• Penn Dot office

3. Customer Service

• Answer phone calls and respond to email inquiries from customers, sellers, and buyers regarding auction details, registration, and vehicle information.
• Provide excellent customer service by assisting with registration, payment processing, and addressing any customer concerns during the auction.

4. Administrative Support

• Schedule appointments and coordinate auction-related events, including inspections and viewings.
• Prepare and manage auction documentation, including bills of sale and post-auction paperwork.
• Assist with invoicing, billing, and payment processing for successful bids.
• Manage filing systems, both digital and paper-based, to ensure all records are organized and easily accessible.

5. Communication & Reporting

• Collaborate with other team members, including auction managers and staff, to ensure smooth auction operations.
• Maintain effective communication with clients, vendors, and internal teams to ensure all auction details are well-executed.
• Perform other duties as assigned to ensure the level of customer service that Greater Erie Auto Auction provides on a daily basis.

Qualifications

• Education: High School Diploma or equivalent
• Experience: Minimum of 2 years of administrative support experience, preferably in an auction, automotive, or retail environment.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work effectively in a fast-paced environment and handle multiple priorities.
• Detail-oriented and capable of managing administrative tasks with precision.
• A positive, can-do attitude and the ability to work well with diverse teams and customers.

Preferred Skills

• Understanding in accounting
• Notary and vehicle title processing experience is a plus.
• Experience with auction software or databases is a plus.

Benefits

• Competitive salary and performance-based incentives.
• Health, dental, and vision insurance.
• Paid time off and holidays
• Professional development and career advancement opportunities.
• Employee discounts on Hyundai/Kia new vehicle purchases.