Offsite Auction & Equipment Coordinator

America's Auto Auction Birmingham; Carmel (IN); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work schedule

Comprehensive benefits package

Matching 401(k)

Paid time off

Paid holidays

Growing international company

Career growth potential

Job summary

America Auto Auction Group in Carmel, IN is seeking an Operations & Compliance Coordinator to manage offsite equipment auctions, verify licenses, and coordinate approvals across entities.

You will maintain state regulatory knowledge, work with counsel, and liaison with DMVs and revenue departments. A 4+ year background in compliance and licensing is required; hybrid schedule with 3-4 days in office in Carmel.

Qualifications

• Minimum 4 years in compliance, titling, or licensing in related industry.
• Familiar with wholesale auction platforms and motor vehicle rules.
• Detail-oriented with ability to multi-task in fast-paced environment.
• Bachelor’s degree in Business Administration, Legal Studies or Finance preferred.

Responsibilities

• Maintain knowledge of varying state-level auction regulations across expanding footprint.
• Collaborate with sales to determine auction entities and track activities across legal entities.
• Work with regulatory counsel to renew licenses.
• Review inventory to ensure proper licensing for events.
• Serve as liaison between the equipment division and state DMVs, DO Revenue, and law enforcement.
• Integrate acquired locations into the regulatory framework.

Skills

Compliance experience

Titling knowledge

Licensing knowledge

Regulatory coordination

Communication skills

Detail-oriented

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Operations & Compliance Coordinator

Position Summary For Operations & Compliance Coordinator

As America Auto Auction Group's strategic expansion brings our premier auction services into the heavy commercial asset space, we are seeking a highly organized, meticulous, and proactive Operations & Compliance Coordinator. Moving from wholesale passenger vehicles into large industrial equipment, commercial trucks, and agricultural machinery introduces unique regulatory frameworks, complex titling matrices, and specialized licensing requirements.

Description

Operations & Compliance Coordinator

Position Summary For Operations & Compliance Coordinator

As America Auto Auction Group's strategic expansion brings our premier auction services into the heavy commercial asset space, we are seeking a highly organized, meticulous, and proactive Operations & Compliance Coordinator. Moving from wholesale passenger vehicles into large industrial equipment, commercial trucks, and agricultural machinery introduces unique regulatory frameworks, complex titling matrices, and specialized licensing requirements.

The Operations & Compliance Coordinator will manage the internal process for offsite equipment auctions, including reviewing state licensing requirements, verifying applicable licenses, coordinating auction approvals, tracking auction activity, and communicating license assignments to accounting.

Rewards for Operations & Compliance Coordinator

• $70,000.00 - $80,000.00, based on experience
• Hybrid work schedule (3 days in office minimum)
• Comprehensive benefits package
• Matching 401(k)
• Paid time off
• Paid holidays
• Growing international company
• Career growth potential

Responsibilities For Operations & Compliance Coordinator

• Maintain an updated knowledge base of varying state-level auction regulations across our expanding national footprint.
• Collaborate with the sales team to determine the appropriate auction entity for each event, coordinate and track auction activities across legal entities, and ensure customer needs are met while maintaining compliance at the auction level.
• Work with regulatory and internal counsel to maintain, renew and update licenses where necessary.
• Review auction inventory to ensure proper licensing for auction events.
• Act as the primary link between the equipment division and state DMVs, Departments of Revenue, and law enforcement agencies concerning operational permits.
• Work with upcoming acquisitions and recently closed acquisitions to properly integrate the acquired locations into the company regulatory framework.

Requirements

Requirements for Operations & Compliance Coordinator

• A minimum of 4 years of compliance, titling, licensing, or senior office operations experience within an equipment, auction, remarketing, industrial, manufacturing, or related industry is preferred.
• A working familiarity with wholesale auction platforms, motor vehicle commission rules, knowledge of commercial heavy truck regulations (e.g., IFTA, DOT exemptions), or heavy equipment lien laws (UCC filings) is a plus.
• A high level of detail and organization is necessary along with the ability to multi-task and worked in a fast paced environment is required.
• A good computer proficiency is required. (Microsoft Products)
• Strong customer service and communication skills are required.
• Bachelor’s degree in Business Administration, Legal Studies, Finance, or a related field; equivalent seasoned industry experience will be considered.
• The ability to work a hybrid work schedule. (3-4 days in the Carmel, IN Corporate office)

America’s is an Equal Employment Opportunity employer.