Administrative Assistant

Southern Management Companies; Oxon Hill (MD); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

Company 401(k) with company match

Paid holidays and paid time off

Job summary

Southern Management Companies is seeking an Administrative Assistant to support daily office operations in Maryland. The role involves assisting residents and visitors, handling phones and emails, maintaining records, coordinating schedules, and processing paperwork.

The ideal candidate is organized, detail-oriented, proficient in Microsoft Word and Excel, and has strong communication and customer service skills. Weekend rotation and one evening shift per week are required.

Qualifications

• High school diploma or GED required.
• Experience in leasing, sales, customer service, retail and/or hospitality.
• Experience with Yardi products is a plus.

Responsibilities

• Establish rapport with customers, visitors, and vendors.
• Answer phone, retrieve messages, and follow up as needed.
• Create maintenance work orders as required.
• Prepare correspondence as needed.
• Assist with file management and processing.
• Perform other duties as assigned by manager/supervisor.
• Contribute to community/company engagement efforts.

Skills

Excellent written and verbal comms

Strong organizational capabilities

Microsoft Word and Excel

Internet marketing knowledge

Customer service

Ability to stay focused in a fast pace

Education

High school diploma or GED

Tools

Yardi products

Job description

We are seeking a professional and customer-focused administrative professional to support the daily operations of the office. This role includes assisting residents and visitors, managing phones and emails, maintaining records, coordinating schedules and vendor visits, processing paperwork, and providing administrative support to management. The ideal candidate is organized, detail-oriented, proficient in Microsoft Office, and has strong communication and customer service skills. This full-time position requires flexibility, including rotating weekends and one evening shift per week.

WHAT WE ARE LOOKING FOR:

Southern Management is seeking an Administrative Assistant with excellent interpersonal and communication skills, and who is proficient with Microsoft Office and online platforms used for marketing purposes, detailed oriented, innovative and committed to excellence.

WHAT WE EXPECT FROM YOU:

• Establish a rapport with customers, visitors, and vendors
• Answer phone, retrieve messages, and conduct necessary follow up
• Create maintenance work orders as required
• Prepare correspondence as needed
• Assist with file management and processing
• Perform other duties as assigned by manager and/or supervisor
• Contribute to community/company engagement efforts

JOB KNOWLEDGE & SKILLS:

• Ability to maintain focus in a fast-paced environment
• Excellent written and verbal communication skills
• Strong organizational capabilities
• Competence with Microsoft Word and Excel
• Proficiency utilizing the internet for marketing, advertising, and sales-related purposes
• Ability to demonstrate behaviors which cultivate a positive professional culture

What's required from you:

QUALIFICATIONS:

• High school diploma or GED
• Experience in leasing, sales, customer service, retail and/or hospitality
• Experience with Yardi products a plus

Pay Rate:

$16.68 - $23.09

Summary of Benefits:

Your wages are only part of the employment equation. Benefits add significant dollars to your total compensation package and greatly improve your quality of life. Southern offers one of the best benefits packages in the industry.

Southern provides:

• A choice of Health, Dental and Vision Insurance for you, your spouse and/or eligible children at a remarkably low cost
• Company paid Group Term Life and AD&D Insurances
• Traditional and ROTH 401(k) with Company contribution
• Paid holidays, paid time off, pay for bereavement/funereal leave and jury duty
• Continuing Education

You can customize your package to include: Short Term Disability, Long Term Disability, Long Term Care for an additional cost, at a reduced rate.

Benefit eligibility is dependent on Team Member Status. All benefits are subject to change or cancellation at any time.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact our Career Services Center by email at [e-mail] or by phone at 301.623.0100.

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