Administrative Assistant

Jesus Film Project; Orlando (FL); Hybrid; USD 21,000 - 30,000; Full time

Job summary

Cru Headquarters in Orlando, FL is seeking an Executive Assistant to support the LS Director with a mix of in-office and remote work.

You will manage calendars, draft correspondence, arrange travel, coordinate meetings, and assist HR with staffing records and events. This is a full-time hybrid role requiring organization and discretion.

Qualifications

• 2 years of administrative experience preferred.
• Associate degree in Business or Administration preferred but not required.
• Experience in non-profit/ministry is a plus.

Responsibilities

• Relieve the Director of administrative duties and coordinate communications.
• Draft and prepare correspondence, including confidential material.
• Manage the Director's calendar and email, schedule meetings, and prioritize inboxes.
• Arrange travel for domestic and international trips, visas, insurance, and cash advances.
• Administer department Google groups, drives, and calendar; maintain organization and access.
• Maintain staffing records, org charts, and HR-related processes with HR.
• Coordinate meetings and events, including venues, catering, and logistics.
• Attend meetings, update agendas, take notes, and distribute materials.

Skills

Administrative tasks

Scheduling

Calendar management

Event coordination

Education

Associate degree in Business or Administration

Tools

Google Workspace

Job description

Job Description

Pay: $18.75/hr min

Full Time, Hybrid, Orlando, FL (A combination of 3 days in the Orlando office and 2 days of remote work.)

C ru has a long-standing history of being a pioneer in world Christian Missions. We are looking for the most talented individuals with a passion to see the Gospel of Jesus Christ proclaimed to the nations. Come use your God-given talents to help do this!

Our teams at Cru Headquarters are committed to praying for and with each other. Your faith isn't just something apart from who you are, it's an integral part of you. Here at Cru we want you to use your gifts to further the Kingdom each day.

The Kind Of Work You'll Be Doing

• Serve as Executive Assistant for LS Director, relieving the Director and, on occasion, other department leadership of a variety of technical and administrative duties.
• Prepare and draft a variety of correspondence on behalf of the Director as needed; including some material that may be of a confidential nature.
• Administer the Director's calendar and email correspondence by scheduling meetings, managing, organizing, and prioritizing email inboxes, while keeping the Director apprised.
• Make travel arrangements for the Director, as needed; including booking air, lodging, and ground transportation for both domestic and international trips and obtaining necessary visas, insurance coverage, and cash advance requirements.
• Administer Department Google groups, drives, and calendar by; updating group members accordingly, maintaining organization of drives, managing the calendar tool, scheduling a variety of meetings and events, and assisting others with use of the tools.
• Administer department staffing records and processes; including organizational charts, staffing lists, hiring, transfers, and exit processes alongside HR.
• Coordinate logistics for meetings, retreats, on-site and off-site conferences, and other department events; including planning, scheduling, reserving and preparing meeting rooms, and arranging catering.
• Participate in meetings and committees as needed; updating agendas, preparing materials, taking notes, managing recordings, and distributing to related staff.

Required Experience

• 2 Year / Associate Degree in Business or Administration preferred but not required; or experience in administrative work, non-profit/ministry preferred; or an equivalent combination of education and experience.

Keyword: Administrative Assistant, Admin, Event, coordinate, scheduling