Administrative Coordinator

Jesus Film Project; Orlando (FL); Hybrid; USD 21,309 - 30,350; Full time

Benefits offered by this job

Job summary

Jesus Film Project in Orlando, FL is seeking a Full-Time Administrative Assistant to support leadership, manage calendars, meetings, and communications. Hybrid work arrangement: three days in the office and two days remote, with a minimum pay of $18.75 per hour.

You will coordinate schedules, draft agendas, track action items, assist with budgets and reporting, and help with events and vendor coordination. A 2-year degree and 3 years of office experience are preferred.

Qualifications

• Associate degree in Business Administration or related field preferred.
• 3+ years of experience in office management or administrative roles.
• Strong computer skills with experience in MS Office and Google Workspace.

Responsibilities

• Manage assigned leaders' calendars and schedule meetings across channels.
• Coordinate meetings, prepare agendas, confirm attendees, and track action items.
• Handle team communications using Slack, email, and collaboration tools; assist with templates.
• Assist with budgets, interim allocations, and financial reporting for leaders.
• Support events, travel logistics, and vendor coordination as needed.
• Maintain contact information and assist with contract requests and approvals.

Skills

Project management

Administrative support

Communication

Education

Associate degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Job Description
Pay: $18.75/hr min

Full Time

Location: Hybrid, Orlando, FL (A combination of 3 days in the office and 2 days of remote work.)

Cru has a long-standing history of being a pioneer in world Christian Missions. We are looking for the most talented individuals with a passion to see the Gospel of Jesus Christ proclaimed to the nations. Come use your God-given talents to help do this!

Our teams at Cru Headquarters are committed to praying for and with each other. Your faith isn't just something apart from who you are, it's an integral part of you. Here at Cru we want you to use your gifts to further the Kingdom each day.

The Kind Of Work You'll Be Doing

• Manage assigned leaders' calendars, schedule meetings (phone/video/in-person), align with team calendars, and track schedules during travel.
• Organize, coordinate, and participate in leadership and team meetings by preparing agendas, confirming attendees, managing remote access, booking rooms, ordering meals, taking notes, and tracking attendance and action items. This role may also facilitate portions of meetings, including but not limited to trainings, updates, devotionals, or icebreakers.
• Manage communication and project tools (Slack, Asana, WhatsApp, Google Chat, HelpScout) by adding and removing users, tracking action items, routing or responding to inquiries, and helping create response templates. Utilize Salesforce for tracking, reporting, and supporting team communication workflows. Responsibilities may also include serving as an email delegate for team leaders to support communication needs.
• Manage licensing and contract requests with Legal Ops and the GCO, ensure compliance, and prepare, track, and renew agreements in the Contract Tool.
• Maintain updated contact information in Google Groups and team directories.
• Audit monthly financial reports, manage Interim Requests for Allocation (IRAs), coordinate wire payments, and assist with budgets and reporting for assigned leaders and teams.
• Facilitate funding processes by auditing requests using SPQ, ECM, and Allocation apps, tracking deadlines, preparing reports, and assisting with SPQ/ECM app testing in collaboration with the Software Engineering team.
• Support tri-annual Allocation Meetings through logistics coordination, room setup, data entry, assisting with app testing and user support, and meeting with team leaders beforehand to review financial reports, ensuring they have everything needed to present at Pre-Allocations.
• Support JFP apps (myDigitalWorkSpace, Allocation, ECM, SPQ) by running reports, processing funding and equipment requests, and managing user access.
• Support team retreats and events by coordinating travel, agendas, meals, and activity logistics.

Required Experience

2-year Associate in Business Administration or a related field preferred but not required; and 3 years of experience in office management or administrative positions of increasing responsibility including advanced level computer applications; or an equivalent combination of education and experience.

Keyword: project management, administrative, administration, administrative assistant,