Administrative Assistant

Talentify; Charlotte (NC); On-site; USD 35,000 - 52,000; Full time

Job summary

HDR in Charlotte, NC seeks an Administrative Assistant to format, edit, and manage project documents, meetings, and correspondence with accuracy and efficiency.

You will support reception duties and collaborate with engineering teams to maintain corporate branding and templates in a fast-paced, team‑oriented environment.

Qualifications

• High school diploma or equivalent required.
• AS/BS in related field preferred.
• 3+ years related experience in administrative support environment.

Responsibilities

• Format, edit, and compile project documents and memos.
• Coordinate production, distribution, and tracking of documents.
• Type and revise material from rough drafts and previous versions.
• Ensure deliverables are clear, concise, and well organized.

Skills

MS Word

MS Excel

MS Outlook

Verbal communication

Written communication

Multi-tasking

Confidential handling

Education

High School diploma or equivalent

AS/BS in related field

Tools

Bluebeam

Adobe Acrobat

VisiSpecs

SpecsIntact

Adobe Creative Suite

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: 'https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

HDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are a hands‑on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.

In the role of Administrative Assistant, we’ll count on you to:

• Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos
• Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
• Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Ensure deliverables are clear, concise, well organized, and accurate
• Ensure compliance with corporate branding and template standards as well as client standards and expectations
• Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
• Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
• Work under minimal supervision and meet compressed deadlines
• Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee‑owned culture

Preferred Qualifications

• AS/BS in related field preferred
• 3+ years related experience
• Prior experience in construction or A/E industry
• Advanced MS Word and Excel skills
• Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)
• Proficiency with Adobe Creative Suite software desired
• Experience with VisiSpecs, SpecsIntact or similar software preferred
• Committed to excellence in professionalism and customer service

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.