Administrative Assistant

The Salvation Army North & Central Illinois Division; Omaha (NE); On-site; USD 17,000 - 24,000; Full time

Job summary

The Salvation Army in Omaha, NE is seeking a clerical‑support professional to assist the Corps with office procedures, data entry, and payroll-related tasks. You will draft correspondence, maintain records, track statistics, and support event logistics in a busy office environment.

Ideal candidates have a High School Diploma or GED and at least 6 months of related experience, with strong MS Word/Excel skills and the ability to handle confidential information.

Qualifications

• High School Diploma or GED with 6 months related experience.
• Proficient in Microsoft Word and Excel; ability to access payroll, timekeeping, and personal data via a web-based system.
• Administrative skills include data entry, 10-key, attention to details and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Responsibilities

• Establish and maintain effective working relationships with employees, other agencies and the public.
• Draft written responses or replies by phone or e-mail; respond to information requests.
• Set priorities and meet deadlines as directed.
• May process payroll, including time off requests and timecard approvals.
• Keep management apprised of appointments, office situations, and supplies.
• Maintain files in TSA systems including correspondence, financial materials, and all corps office data.
• Collect data, track, and implement statistics as needed.
• Ensure proper TSA policy compliance for Safe from Harm paperwork and maintain records.
• Prepare required statistical, financial, reimbursements, deposits and other reports.
• Attend committees/meetings, gather/order items for events, assist and attend events.
• Track information on special projects including Christmas efforts and volunteers.
• Track/maintain office equipment and order supplies.
• Handle basic accounting: expense reports, reimbursements, receipts.
• Driving is an essential function of the position.
• All other duties as assigned.

Skills

MS Word

MS Excel

Data entry

10-key

Communication skills

Confidentiality

Education

High School Diploma or GED

Tools

Payroll system web-based

Job description

• Full- Time Monday- Friday, Pay Rate: $15.00 Per Hour***

• Full- Time Monday- Friday, Pay Rate: $15.00 Per Hour***

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose:

This clerical position assists the Corps in managing all clerical and other general office procedures.

Essential Duties And Responsibilities

• Establish and maintain effective working relationships with employees, other agencies and the public.
• Draft written responses or replies by phone or e-mail, when necessary, respond to regularly occurring requests for information.
• Responsible for establishing priorities and meeting deadlines as directed.
• May be responsible for actions related to payroll processing, including time off requests and approval of timecards.
• Keep Corps management team apprised of appointments, office situations, administrative needs, property issues and supplies needed.
• Maintain files in compliance with The Salvation Army (TSA) systems including correspondence, financial materials, and all corps office related data.
• Collect data, track, and implement statistics as needed.
• Regulate for proper compliance to TSA policy all necessary paperwork for Safe from Harm, (SFH) maintain full and accurate records pertaining to SFH.
• Preparation of required statistical, financial, reimbursements, deposits and other reports as needed.
• May attend as assigned committees and meetings, help gather/order necessary items for events, assist and attend events.
• Track information relating to special projects as assigned, to include Christmas efforts and volunteers.
• Track/maintain office equipment and order office supplies.
• Responsible for basic accounting functions for Corps to include expense reports, reimbursements, receipts and other duties as assigned.
• Driving is an essential function of the position.
• All other duties as assigned.

Supervisory Responsibilities:

None.

Education and/or Experience:

High School Diploma or general education degree (GED) required, with 6 months-related experience.

Qualifications:

The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously.
• Intermediate Microsoft Word and Excel skills, and the ability to access payroll, timekeeping, and personal data via a web-based system.
• Administrative skills include utilization of standard office equipment, data entry, 10-key, attention to details and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Other Qualifications:

Must pass all applicable background checks. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Certificates, Licenses, Registrations:

Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements include: good speaking, hearing and vision ability and excellent manual dexterity. Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate cleaning equipment. This position will require the ability to lift and/or move more than 25 pounds occasionally.

Working Conditions:

The work environment is a business office setting with office equipment, light traffic and moderate noise levels.