Administrative Assistant

Orizon Aerostructures; Olathe (KS); On-site; USD 36,000 - 45,000; Full time

Job summary

Orizon Aerostructures in Kansas is seeking an administrative professional to support the office operations, coordinate meetings, greet visitors and manage correspondences. The role includes travel coordination, file organization, and collaboration with the finance team to assist with basic accounts payable and receivables tasks.

As a back-up to other admins, you will help maintain ITAR security practices, ensure a clean and safe work environment, and handle multi-line phone systems.

Responsibilities

• Coordinate meetings, luncheons and engagements.
• Generate correspondences from notes or verbal communications.
• Schedule and arrange travel.
• Organize and maintain files, correspondence, records and other documents.
• Serve as back-up to other department administrators as needed.
• Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance.
• Conduct basic research for projects.
• Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival and distributing appropriate PPE for their visit.
• Maintains security, by following procedures, specifically ITAR, in issuing visitor badges.
• Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation.
• Answers multi-phone line system for the facility.
• Receive and sort mail; gather and mail all outgoing mail.
• Maintains safe and clean work environment; maintaining compliance with established policies and procedures.
• Perform other duties as assigned by supervision.

Job description

• Coordinate meetings, luncheons and engagements
• Generate correspondences from notes or verbal communications
• Schedule and arrange travel
• Organize and maintain files, correspondence, records and other documents.
• Serve as back-up to other department administrators as needed
• Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance.
• Conduct basic research for projects
• Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival and distributing appropriate PPE for their visit.
• Maintains security, by following procedures, specifically ITAR, in issuing visitor badges
• Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation
• Answers multi-phone line system for the facility
• Receive and sort mail; gather and mail all outgoing mail
• Maintains safe and clean work environment; maintaining compliance with established policies and procedures
• Perform other duties as assigned by supervision.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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