Administrative Assistant

Strongbow Strategies, LLC; Oklahoma City (OK); On-site; USD 32,000 - 48,000; Full time

Job summary

Strongbow Strategies, LLC in Oklahoma City, OK is seeking an Administrative Assistant to join the project team. The role includes general administrative duties and providing support to executive staff with office management tasks, including budgeting and payroll responsibilities.

The ideal candidate will have strong planning, communication, organizational, and computer skills, with the ability to work independently and in a fast-paced environment.

Qualifications

• Be a high school graduate or equivalent.
• Have at least two years of experience in general office work.
• Ability to pass the applicable background investigation.

Responsibilities

• Filing, answering phone calls, scheduling appointments, and making travel arrangements.
• Provide administrative support to executive staff with office management responsibilities.
• Budgeting, personnel records and payroll duties; work independently on projects and briefing materials.

Skills

Planning

Communication

Organization

Time management

Problem solving

Teamwork

Customer service

Typing

Office software

Professional image

Education

High school diploma or equivalent

Job description

Strongbow Strategies, LLC (Strongbow) is actively recruiting for an Administrative Assistant to join our project team in Oklahoma City, OK.

Strongbow is a premier Native American Women Owned SBA Certified 8(a) business, SBA Certified Economically Disadvantaged Women Owned Small Business (EDWOSB), SBA Certified HUBZone business, Small Disadvantaged Business (SDB), and an Indian Small Business Economic Enterprise (ISBEE). We provide responsive, agile and customer focused solutions that enable our government, tribal and commercial clients to meet their management and technical challenges.

Key Duties/Responsibilities:

In addition to general administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Essential Skills:

• Strong planning, critical thinking, problem-solving, and task/time management skills.
• Excellent interpersonal, and verbal/written communication skills.
• Strong organizational skills and attention to detail.
• Be self-motivated & able to work in a fast-paced environment.
• Be proactive, responsive & willing to help where needed.
• Foster, build, and maintain strong working relationships with clients.
• Conduct project quality control functions.
• Be able to type 40 words per minute on a computer in a word processing program.
• Have the ability to use a computer and current office software (e.g., Microsoft Word, Excel, PowerPoint, Outlook, etc.).
• Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
• Have experience in computer-based work and data processing, preferably including an electronic learning management system (LMS).
• Be courteous in dealing with customers.
• Be able to project a professional and positive image, in person and on the telephone.
• Be able to work closely with others.
• Be able to follow verbal and written instructions.
• Have the ability to work independently to complete assignments and resolve problems.
• Have a familiarity with general FAA terminology.
• Have ability to use reference guides/manuals.
• Have knowledge of calendaring software.
• Have a valid state driver's license.
• Be able to perform such duties as lifting items up to 50 pounds, carrying, stooping, and bending.

Preferred Experience/Education:

• Be a high school graduate or equivalent.
• Have at least two years of experience in general office work.
• Ability to pass the applicable background investigation.