Administrative Assistant

DistributionNOW; Oklahoma City (OK); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k) retirement

Medical coverage

Career growth

Casual environment

Paid vacation

Job summary

DNOW is seeking an Administrative Assistant to provide clerical support for customers and DNOW employees, greet customers, answer phones, and support the business in an administrative capacity.

Responsibilities include invoicing, reports, SAP processing and vendor/customer file management, assisting sales with orders and shipments, creating deliveries and invoices, and handling routine paperwork; a high school diploma and MS Office skills are required.

Qualifications

• High school diploma or equivalent.
• Clerical background in manufacturing environment preferred.
• SAP knowledge is preferred.
• Verbal and written communication skills, MS Office skills.
• Self-starter and highly motivated team player.
• Detail-oriented, organized, objective, consistent, and analytical.
• Ability to multi-task under pressure in fast-paced work environment.
• Follow established guidelines, policies and procedures.

Responsibilities

• Invoicing and miscellaneous reports.
• Process SAP and other paperwork and verify and process departmental invoices in timely manner.
• Assist sales with creating orders and shipments.
• Create deliveries and invoices, initiate shipments and expedite orders.
• Manage vendor and customer contact files.
• Answer the phone, directing vendors and customers to the appropriate employee.
• Other duties as assigned.

Skills

Verbal and written communication

Self-starter

Detail-oriented

Multi-tasking

Team player

Education

High school diploma or equivalent

Tools

SAP

MS Office (Word, Excel, Access, PowerPoint)

Job description

At DNOW, we believe our associates are the best in the business. We value and reward hardworking, creative, and dedicated employees that desire to be part of a team committed to outstanding customer service. START YOUR CAREER NOW. The Administrative Assistant will be responsible for providing clerical support to both customers and DNOW employees by greeting customers, answering phones, and supporting the overall business in an administrative capacity.

Job Responsibilities

• Responsible for invoicing and miscellaneous reports.
• Responsible for processing Sales Executive expense reports Process SAP and other paperwork and verify and process departmental invoices in timely manner.
• Assist sales with creating orders and shipments.
• Create deliveries and invoices, initiate shipments and expedite orders.
• Manage vendor and customer contact files.
• Answer the phone, directing vendors and customers to the appropriate employee.
• Other responsibilities, as assigned.

Job Requirements

• High school diploma or equivalent
• Clerical background in manufacturing environment preferred
• SAP knowledge is preferred
• Verbal and written communication skills, both internal and external MS Office skills (Word, Excel, Access, and PowerPoint)
• Self-starter and highly motivated team player
• Detail-oriented, organized, objective, consistent, and analytical
• Goal-oriented with the ability to multi-task under pressure in fast-paced work environment
• Follow established guidelines, policies and procedures
• Other duties as assigned

Benefits

• Competitive Salary 401(k)/ Retirement savings
• Comprehensive Benefits (medical, dental, vision, life and disability coverage)
• Career growth opportunities
• Casual work environment
• Paid vacation/holidays

At DNOW we know that our greatest asset is our employees. With approximately 200 locations worldwide, DNOW is growing and so are the employment opportunities. We offer a multitude of disciplines and professions within the company and we invite you to view these opportunities. DNOW is an industry leading provider of pipe, valves and valve automation, fittings, instrumentation, mill and industrial supplies, tools, safety supplies, electrical products, drilling and production equipment, artificial lift, pumps, fabricated equipment, and industrial paints and coatings to the upstream, midstream, and downstream and industrial markets. We also offer supply chain solutions such as procurement, inventory, warehouse management logistics, safety and turnaround support services, project management, and business process and performance metrics reporting.