Administrative Assistant

Southern Aviation Transport INC; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Job summary

Southern Aviation Transport, Inc. in Ocala, FL is seeking an organized Administrative Assistant to support drivers, equipment administration, driver payroll, and daily office operations.

This in-office role runs 8:00 a.m. to 5:00 p.m. Immediate fill. You should be comfortable with spreadsheets, professional emails, and concise communications.

Qualifications

• Experience using Microsoft Office, especially Excel, Word, and Outlook.
• Strong organizational abilities with attention to detail.
• Clear, professional communication and respectful follow-up.
• Ability to manage multiple tasks and handle confidential information.
• Team-oriented with a willingness to learn company processes.

Responsibilities

• Driver and equipment administration: onboarding, paperwork, credential tracking, renewals, and maintenance reports.
• Driver payroll: prepare and review payroll, weekly settlements, verify details, and follow up on discrepancies.
• General office support: respond to emails/phone calls, maintain records, update systems, and handle daily needs.
• Marketing and communications: use Canva and Constant Contact to create campaigns and branded materials.
• Coordination and follow-up: collaborate with drivers and staff to keep data accurate and deadlines on track.

Skills

Organizational skills

Data entry accuracy

Professional communication

Multitasking

Discretion with confidential info

Team-oriented

Willingness to learn

Tools

Excel

Word

Outlook

Canva

Constant Contact

Job description

Benefits

• Health insurance
• Vision insurance
• Dental insurance

Administrative Assistant

Southern Aviation Transport, Inc. | Ocala, Florida

Southern Aviation Transport is looking for an organized, dependable Administrative Assistant to support our drivers, equipment administration, driver payroll, and daily office operations. This position also provides hands‑on support with company communications and marketing.

We’re looking for someone who enjoys variety, pays attention to the details, and follows through without needing repeated reminders. You should be comfortable working with spreadsheets and paperwork, communicating with drivers, and putting together a professional‑looking email or graphic.

This is an in‑office position with working hours of 8:00 a.m. to 5:00 p.m. We are looking to fill this position immediately.

What You’ll Do

• Driver and equipment administration: Assist with driver onboarding, collect required paperwork, maintain driver and equipment files, and track expiring credentials, renewals, and outstanding maintenance reports.
• Driver payroll: Assist with preparing and reviewing driver payroll and weekly settlements, verify supporting information, and follow up on missing details or discrepancies.
• General office support: Respond to administrative emails and phone calls, maintain organized records, enter and update information in company systems, and assist with day‑to‑day office needs.
• Marketing and communications: Use Canva and Constant Contact to help create email campaigns, driver bulletins, company announcements, and other branded materials.
• Coordination and follow‑up: Work closely with drivers, management, and other office staff to keep information accurate, paperwork complete, and deadlines on track.

What We’re Looking For

• Comfort using Microsoft Office applications, particularly Excel, Word, and Outlook, along with Canva and Constant Contact.
• Strong organizational skills, accurate data entry, and attention to detail—especially when working with payroll and records.
• Clear, professional communication and the ability to follow up respectfully and consistently.
• The ability to prioritize multiple responsibilities, work independently, and handle confidential information with discretion.
• A dependable, team‑oriented approach and a willingness to learn our systems and processes.

Previous administrative, payroll, or transportation/logistics experience is preferred. Strong office skills and the ability to learn are important to us.

Benefits

We offer health, dental, and vision insurance.

About Southern Aviation

Southern Aviation Transport is an Ocala-based transportation company specializing in moving aircraft engines, parts, and aviation equipment. Our administrative team plays an important role in supporting the drivers and office operations that keep those shipments moving.