Administrative Assistant

The Cooperative; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Id Theft & Legal Services

Pet Insurance

Critical Illness and Accident Plan

AAA Membership Assistance

Generous Paid Time Off

10 Paid Holidays

Staff Development

Tuition Reimbursement

Employee Assistance Program

Flexible Spending Account

Dependent Care Account

401K – The Cooperative contributes 4%

Job summary

The Cooperative seeks an Administrative Assistant-Client Support/FCNJ to enhance the FCNJ team by managing nursing and client support supplies inventory. The role also provides information management support, assists visitors, routes messages, and delivers clerical tasks.

You will contribute to equity and quality initiatives, collaborate with staff and leaders, and participate in team meetings. A strong secretarial background and proficiency in MS Office are expected, with flexibility for

Qualifications

• High school diploma, some college and/or technical training highly desirable.
• Five years’ professional secretarial experience for managerial/executive staff.
• Excellent organizational and interpersonal skills.
• Skilled in all Microsoft Office Products.
• Valid driver’s license, car and current insurance policy.

Responsibilities

• Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement.
• Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation.
• Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff.
• When applicable, will participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings.
• Supports FCNJ team by providing assistance with word processing, record keeping, filing, duplication, mailing, routine correspondence and research.
• Supports FCNJ team by maintain regular par levels of FCNJ nursing supplies, client support items, and other inventory as requested
• Communicates regularly with FCNJ leaders regarding par levels and prepares purchase orders
• Organizes shipments upon delivery to office
• Participates in weekly team meetings and provides regular updates to FCNJ team
• Attend to door buzzard and visitors by greeting them in person or on the telephone, answering or directing inquiries appropriately, taking accurate messages during Office Administrative Assistant’s absence.
• Assist with normal office duties as needed.
• Contributes to team effort
• Maintains and expands technical knowledge by attending educational workshops and reading secretarial publications
• Performs other duties as assigned by Assistant Director/Administration

Skills

Microsoft Office

Team player

Organizational skills

Interpersonal skills

Communication

Education

High school diploma

Tools

Driver's license

Job description

For over 40 years, The Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders. The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey.

The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics.

Disclaimers:

This job description does not encompass all duties and is not intended to provide an exhaustive list of responsibilities, duties, or tasks. However, it provides a general overview of the job expectations.

The Cooperative offers a competitive benefit package:

• Id Theft & Legal Services
• Pet Insurance
• Critical Illness and Accident Plan
• AAA Membership Assistance
• Generous Paid Time Off
• 10 Paid Holidays
• Staff Development
• Tuition Reimbursement
• Employee Assistance Program
• Flexible Spending Account
• Dependent Care Account
• 401K – The Cooperative contributes 4% after one year of work anniversary

Biggest Perk - Generous PTO and 4% contribution to the 401K after one year of work anniversary.

General Summary:

The Administrative Assistant-Client Support/FCNJ enhances the FCNJ team by managing inventory of nurse and client support supplies. Additionally, contributes to organizational effectiveness by providing information management support, assisting visitors, directing messages for staff, and providing clerical support.

Essential Functions:

• Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement.
• Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation.
• Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff.
• When applicable, will participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings.
• Supports FCNJ team by providing assistance with word processing, record keeping, filing, duplication, mailing, routine correspondence and research.
• Supports FCNJ team by maintain regular par levels of FCNJ nursing supplies, client support items, and other inventory as requested
• Communicates regularly with FCNJ leaders regarding par levels and prepares purchase orders
• Organizes shipments upon delivery to office
• Participates in weekly team meetings and provides regular updates to FCNJ team
• Attend to door buzzard and visitors by greeting them in person or on the telephone, answering or directing inquiries appropriately, taking accurate messages during Office Administrative Assistant’s absence.
• Assist with normal office duties as needed.
• Contributes to team effort
• Maintains and expands technical knowledge by attending educational workshops and reading secretarial publications
• Performs other duties as assigned by Assistant Director/Administration

Requirements

Knowledge, Skills, and Abilities to Perform Essential Functions:

• High school diploma, some college and/or technical training highly desirable
• Five years’ professional secretarial experience for managerial/executive staff
• Good team player
• Excellent organizational and interpersonal skills
• Skilled in all Microsoft Office Products
• Good interpersonal and organizational skills
• Valid driver’s license, car and current insurance policy

Physical Requirements:

• Must be able to see to read documents and hear well enough to communicate with others
• Must be able to write, type on a computer, and use a telephone
• Must be able to operate a motor vehicle
• Must be able to lift up to 10 pounds
• Additional requirements to be determined with input from Director and HR

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works in a climate-controlled professional office environment generally free from hazards and other adverse working conditions