Administrative Assistant

Schwan's Company; North East (Erie County); On-site; USD 26,036 - 45,460; Full time

Benefits offered by this job

Health benefits

Retirement and financial wellbeing programs

Time off programs

Job summary

A leading food manufacturer in North East, PA is seeking an experienced Administrative Assistant to support the HR department and Sr. Manufacturing Director. Responsibilities include handling communications, scheduling, and providing administrative support. Candidates should have a high school diploma, 3-5 years of experience, and proficiency in MS Office. Competitive hourly pay and benefits are offered.

Qualifications

• 3-5 years of related experience required.
• Ability to handle sensitive information.

Responsibilities

• Serve as the primary point of contact for hourly plant team members.
• Support the HR Department with attendance tracking and orientations.
• Perform clerical duties for a director-level employee.
• Monitor and respond to incoming communications.
• Prepare reports and summaries for the director.

Skills

Effective communication

Proficiency with MS Office

Confidentiality

Strong interpersonal skills

Education

High school diploma

Associate's degree in an administrative-related field

Job description

Overview

Join to apply for the Administrative Assistant role at Schwan's Company. Schwan’s Company, a U.S. affiliate of the global lifestyle brand CJ CheilJedang Corporation, is a leader in manufacturing and marketing quality foods enjoyed nationwide. We have beloved brands like Red Baron, Tony’s, Big Daddy’s, Villa Prima and Freschetta pizzas; bibigo, Pagoda Asian-style snacks and we can’t forget Mrs. Smith’s and Edwards pies! We bring families and communities together through great food. Join our team and see the opportunities are real, and the sky is the limit; this isn’t just a job, it’s a seat at the table!

We are hiring an Administrative Assistant to provide administrative support to the Sr Manufacturing Director and Human Resources Department of a 3-plant operation. This role will be located in North East, PA. In this role, you will be responsible for serving as the primary point of contact for hourly plant team members, providing support on policies, attendance, internal communications, orientation, and employee events. This role will also assist the HR department and a director-level leader with clerical duties, scheduling, travel, and confidential communications, ensuring all tasks align with company values and standards.

Responsibilities

• Serve as the initial and primary point of contact for hourly plant team members’ questions and needs. Convey basic information regarding policies and collective bargaining agreement rules.
• Support the Human Resources Department with attendance tracking, posting of vacancies, internal communications, conducting orientation for new hires and temporary workers, supporting employee events, etc.
• Perform clerical and secretarial duties in support of a director-level employee and staff, including handling of sensitive details and assignments.
• Coordinate the director's schedule, expenses, meetings, travel, etc. Schedule appointments as needed.
• Monitor all incoming calls, messages and mail, handling responses independently with a prescribed degree of discretion.
• Organize, prioritize and summarize data, materials and information. Prepare reports and summaries and organize data for the director's review.
• Maintain professional conduct in line with the company mission, values, code of ethics, policies, and standards of conduct.

Qualifications

• Education: High school diploma or equivalent; an associate's degree or two-year certificate in an administrative-related field preferred.
• Experience: Typically 3-5 years of related experience.
• Knowledge/Skills/Abilities: Effective communication, internal customer service, proficiency with MS Office and Outlook, confidentiality, data gathering and analysis, prioritization, logic, and objectivity. Strong interpersonal skills and ability to handle sensitive information.

Compensation And Benefits

The base compensation range for this position is $18.90 - $33.00 per hour. The pay range reflects factors including education, skills, experience, certifications, and geography. Starting pay will be within the stated range for the successful candidate(s).

Beyond base compensation, we offer a competitive Total Rewards package focusing on overall well-being, including health benefits, retirement and financial well-being, time off programs, and wellbeing support programs.

We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, veteran status, national origin, or other protected class.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

• Administrative

Industries

• Food and Beverage Manufacturing