Sr Administrative Assistant

Schwan's; Marshall (MN); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Time off programs

Wellbeing support

Job summary

CJ Schwan’s in Marshall, MN is seeking an experienced administrative assistant to support VPs at the Marshall R&D Center and other locations. You will manage calendars, travel, and sensitive correspondence, while maintaining organization and confidentiality across multiple teams.

You will organize data, prepare materials for leadership, and help coordinate events and office operations. A strong emphasis on discretion, communication, and prioritization is essential for success in this role.

Qualifications

• 5+ administrative support experience in a business environment.
• Solid PC skills including MS PowerPoint, Excel and Outlook.
• Broad understanding of business unit structure, policies, products, etc.
• Solid interpersonal and communication skills with a high degree of sensitivity for confidentiality.
• Ability to gather, organize and analyze data; strong sense of priority, logic and objectivity.

Responsibilities

• Performs admin work supporting multiple VPs in Marshall and other locations, handling sensitive details and assignments.
• Coordinates VPs’ calendars, expenses, meetings, travel, and schedules meetings within prescribed limits.
• Coordinates schedules and travel for other department members as needed.
• Manages incoming requests/mail and prepares correspondence for VPs with discretion.
• Organizes and summarizes data and presentations for VPs and department.
• Maintains office supplies and places orders in SRM system.
• Provides on-site logistical support to visitors at the Marshall R&D Center.
• Facilitates a positive culture by coordinating engagement activities and events.
• Coordinates building maintenance requests with Corporate Maintenance Team.
• Conducts oneself with ethics and confidentiality per company policies.

Skills

Admin support

Confidentiality

Data organization

Communication

Prioritization

Tools

MS PowerPoint

MS Excel

Outlook

Job description

Description

At CJ Schwan’s, we don’t just make food — we help create moments that matter. From kids devouring pizza after soccer practice, to students laughing over dumplings in a cafeteria, to families enjoying pie during the holidays, our team members play an important role in bringing those everyday moments to life. Our portfolio includes iconic pizzas, global flavors and timeless desserts from brands like Red Baron®, bibigo®, Tony’s®, Big Daddy’s®, Freschetta®, Pagoda®, Edwards® and Mrs. Smith’s®. Enjoyed in homes, schools, restaurants and just about everywhere people shop and eat, our products reflect a commitment to quality, innovation and the power of food to bring people together.

What You Will Do:

• Performs administrative work in support of multiple VPs (in Marshall and other locations) and staff, including the handling of sensitive details and assignments.
• Coordinates the VPs’ calendars, expenses, meetings, travel, etc. Schedules meetings and manages calendars without prior clearance within prescribed limits.
• Coordinates schedules, meetings and travel for other department members as needed or requested.
• Manages incoming requests/messages/mail, as well as anticipates, prepares, and sends correspondence for the VPs, all with a moderate degree of discretion.
• Organizes, prepares, and summarizes data, materials or presentations for VPs and department as needed.
• Maintains office supplies for the building’s members, including placing orders for office and kitchen/lab supplies in the SRM system as requested by department members.
• Provides on-site logistical support to visitors at the Marshall R&D Center to facilitate productive visits and ensure a welcoming environment.
• Facilitates a positive culture throughout the Marshall R&D Center and its employees by assisting in the coordination of small to large sized engagement activities and events.
• Coordinates building maintenance needs/requests with the Corporate Maintenance Team.
• Responsible for conducting oneself with a high degree of ethics and confidentiality as is consistent with the company mission, values, code of ethics, and policies

What We Look For:

• 5+ administrative support experience in a business environment
• Solid PC skills, including expertise with MS PowerPoint, Excel and Outlook.
• Broad understanding and knowledge of business unit structure, policies, products, etc.
• Solid interpersonal and communication skills with a high degree of sensitivity for confidentiality.
• Ability to gather, organize and analyze data. Strong sense of priority, logic and objectivity.

The base compensation range for this position is $26/hr. The pay range represents the numerous factors considered in the hiring decisions including, but not limited to educations, skills, work experience, certifications, geography etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range.

Beyond base salary, we offer a competitive Total Rewards package focusing on your overall well-being. We are proud to offer a strong foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support programs.

The employing subsidiaries of Schwan's Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin, or other protected class

Qualifications

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