Administrative Assistant

North Carolina Conference of The United Methodist Church; North Carolina; On-site; USD 21,000 - 28,000; Part time

Job summary

Mt. Bethel United Methodist Church is seeking an organized, dependable, and welcoming Church Administrative Assistant to support the day-to-day operations and ministries of the church.

This part-time position provides administrative support to the Pastor, church leadership, ministries, and congregation. The ideal candidate is detail-oriented, comfortable working independently, enjoys working with people, and can effectively manage a variety of administrative and financial responsibilities.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Proficiency with Microsoft Word and Excel.
• Comfortable learning and using various computer systems and online platforms.
• Ability to maintain confidentiality when handling financial and personal information.
• Friendly, professional, and comfortable interacting with church members, visitors, volunteers, and community organizations.

Responsibilities

• Provide general administrative support for the Pastor, church leadership, and ministries.
• Record weekly tithes, offerings, and online contributions and maintain accurate financial records.
• Enter invoices, receipts, expenses, and other financial information using QuickBooks and Excel.
• Assist with monthly account reconciliation, financial reports, annual giving statements, and audit preparation.
• Prepare and distribute weekly church communications, announcements, and Sunday bulletins.
• Maintain the church website, social media, calendars, and other digital communications.
• Maintain accurate membership, attendance, baptism, and other church records.
• Answer phone calls, process mail, respond to routine inquiries, and direct requests to the appropriate person.
• Maintain church facility and meeting calendars and assist with meeting preparation.
• Assist with administrative needs related to worship services, funerals, memorials, and special events.
• Maintain organized electronic and paper files and assist with annual church reporting.
• Order office and other supplies as needed.

Skills

Organizational skills

Written & verbal communication

Independent work

Microsoft Word

Microsoft Excel

Confidentiality

People skills

Tools

QuickBooks

ServantKeeper

Google Drive

OneDrive

Job description

Church Administrative Assistant

Mt. Bethel United Methodist Church
Part-Time | Approximately 20 Hours per Week
$15–$20 per Hour, Based on Experience

Position Summary

Mt. Bethel United Methodist Church is seeking an organized, dependable, and welcoming Church Administrative Assistant to support the day-to-day operations and ministries of the church.
This part-time position provides administrative support to the Pastor, church leadership, ministries, and congregation. The ideal candidate is detail-oriented, comfortable working independently, enjoys working with people, and can effectively manage a variety of
administrative and financial responsibilities.

Key Responsibilities

• Provide general administrative and office support for the Pastor, church
  leadership, and ministries.
• Record weekly tithes, offerings, and online contributions and maintain accurate
  financial records.
• Enter invoices, receipts, expenses, and other financial information using
  QuickBooks and Excel.
• Assist with monthly account reconciliation, financial reports, annual giving
  statements, and audit preparation.
• Prepare and distribute weekly church communications, announcements, and
  Sunday bulletins.
• Maintain the church website, social media, calendars, and other digital
  communications.
• Maintain accurate membership, attendance, baptism, and other church records.
• Answer phone calls, process mail, respond to routine inquiries, and direct
  requests to the appropriate person.
• Maintain church facility and meeting calendars and assist with meeting
  preparation.
• Assist with administrative needs related to worship services, funerals, memorials,
  and special events.
• Maintain organized electronic and paper files and assist with annual church
  reporting.
• Order office and other supplies as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Proficiency with Microsoft Word and Excel.
• Comfortable learning and using various computer systems and online platforms.
• Ability to maintain confidentiality when handling financial and personal information.
• Friendly, professional, and comfortable interacting with church members, visitors, volunteers, and community organizations.

Preferred

• Previous administrative, bookkeeping, office management, or church office
  experience.
• Experience with QuickBooks or similar accounting software.
• Experience with ServantKeeper or other church management and donor-management software.
• Experience with websites, social media, Google Drive, or OneDrive.
• Basic bookkeeping or accounting knowledge.

Position Details

Position: Church Administrative Assistant
Employment Type: Part-Time
Hours: Approximately 20 hours per week
Pay: $15–$20 per hour, based on experience
Location: On-site at Mt. Bethel United Methodist Church

We are looking for a dependable and service-oriented individual who will bring organization, professionalism, and a welcoming presence to the church office while supporting the mission and ministries of Mt. Bethel United Methodist Church.