Administrative Assistant

Liberty Business Associates, LLC; Norfolk (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401K

Vision

FSA

Dependent Care FSA

Life Insurance

Short-term Disability

Long-term Disability

Paid Holidays

Job summary

Liberty Business Associates, LLC is seeking an experienced Administrative Assistant in Norfolk, VA to provide comprehensive administrative support in a fast-paced government contractor setting. You will manage calendars, coordinate travel, prepare briefs, and assist with onboarding and HR-related tasks while ensuring accuracy and compliance with DoD standards.

You should be adept at using MS Word, Excel, Outlook, and PowerPoint, and possess excellent communication skills and attention to detail.

Qualifications

• Professional oral and written communication skills.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong organization and attention to detail.
• Ability to handle confidential information and maintain filing systems.

Responsibilities

• Provide direct administrative support in planning, scheduling, developing agendas/briefs, and coordinating meetings and events.
• Utilize Navy DoD systems and MS Office applications to track personnel actions and manage information.
• Maintain calendars, arrange travel, and manage visitor access and routing as required.
• Assist with onboarding, timekeeping, and processing personnel actions; support HR and administrative workflows.
• Perform QA checks for produced documents and maintain up-to-date information in the COG and records systems.

Skills

Professional communication

Attention to detail

Problem solving

Team player

Education

Associate Degree in Business or Computer Science

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Are you a motivated self-starter who thrives in a small company environment? Are you passionate about continuous learning and love to be challenged?

We value our employees and care for them accordingly with competitive salaries, generous health benefits, paid time off, paid Sick Leave, in addition to Federal Holidays. We also offer monthly company contribution toward medical, dental and vision insurance coverage, supplemental insurance, and an annual contribution to a 401k.

Salary & Benefits

• 401K
• Vision
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Life Insurance
• Short-term Disability
• Long-term Disability
• Paid Holidays

The Opportunities

Position:Administrative Assistant

Location: Norfolk, VA

Job Id:430

# of Openings:0

Are you a seasoned professional looking for new opportunities, or are you seeking an exciting challenge? A career working as a Government Contractor can give you that. At Liberty Business Associates, LLC, we offer a small company environment with competitive benefits where people can be proud knowing their job makes a difference for the warfighters. Our company is built on people who are passionate, innovative, and thrive on expanding their knowledge and providing their experience to our clients. Everyone brings their individual talents to the table, and they are rewarded with professional growth. Would you like to be part of our energized team to grow on a professional and personal level?

About Liberty Business Associates, LLC:

Liberty Business Associates, LLC is a woman-owned small business. Our vision is to be consistently recognized as the best small business in our industry with which clients, industry partners, and employees want to work. Liberty’s success is driven by our Core Values of Integrity, Dedication, Innovation, and Collaboration. Liberty’s mission is to consistently deliver value-driven solutions. We partner with our clients to truly understand their objectives, issues, and constraints by practicing consistent communication and flexibility. These values are why Liberty is successful at what we do.

At Liberty Business Associates, we offer a 401K plan, Health Benefits, Dental, Vision, Life Insurance, Short- and Long-Term Disability, Paid Holidays, Paid Time Off, Sick Leave, and Tuition Reimbursement (at all levels).

Position Title:Administrative Assistant

Position Location:Norfolk, VA

Liberty is seeking an experienced Administrative Assistant to perform a full range of administrative, clerical, and office support. The Administrative Assistant will provide advice and guidance on subjects related to administrative and information management while balancing administrative workload. If you can work under limited supervision while demonstrating strong customer service, professional oral and written communication, organizational skills, attentiveness to detail, follow policies and procedures, and the ability to accomplish the below responsibilities successfully, then you may be the perfect candidate for this position.

Responsibilities:

• Provide direct administrative support in planning, scheduling, developing agendas/briefs, participating in onsite/offsite meetings, official events, conferences, and assist with training actions.
• Utilize local, Department of Navy and Department of Defense systems and databases, MS Word, Excel, and PowerPoint to track and manage all personnel and administrative actions.
• Maintain suspense systems and track actions for completion; assist with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of action packages.
• Oversee and maintain office calendars; assist other administrators in making appointments and arranging meetings; research and resolve administrative issues and complaints; and follow-up to ensure complete and quality resolutions.
• Assist with planning and implementing visits involving distinguished visitors, guests, or large groups; make necessary travel arrangements, process badging/visitor access requests ensuring Protocol Office is informed, and any support required to host distinguished visitors.
• Assist with travel arrangements for supported personnel using the Defense Travel System and assist with travel voucher problems.
• Use multiple office software/database applications for collecting information to produce a wide range of documents and to use the software/database to create, edit, copy, store, retrieve, sort or calculate, and present various types of information collected for reporting purposes.
• Perform quality assurance check for all products produced to ensure accuracy and compliance with standards and directives.
• Maintain the Command Operations Guide (COG) site ensuring accurate and up-to-date information is published.
• Ensure competency/department files and records are maintained in accordance with Records Management directives/policies.
• Receipt for, control, and safeguard incoming and outgoing correspondence, files, mail, and packages; sort and deliver mail/packages to offices while maintaining accountability logs.
• Utilize various systems for personnel onboarding or moves, prepare documentation to request additional resources to include furniture/supplies, request computer and telecom assets, and assist supervisors with checking out personnel departing the command.
• Assist the Human Resources staff to prepare, staff, and track personnel packages and provide clarifying or additional information when required and maintain hiring action trackers.
• Assist with timekeeping duties using the Navy Enterprise Resource Planning (NERP) system by entering time for supported personnel when required while verifying time entries made in NERP.
• Process conference attendance requests to ensure compliance with NIWC Atlantic policy and assist with Department of Navy approval process; track actions utilizing TV5 and DON Tracker or any subsequent technologies as they emerge, by assigning, monitoring, and closing out action items; and provide direct administrative support to the Executive Office as needed.
• Coordinate/prepare conference rooms to support meetings, conferences, and events; arrange tables and chairs, operate petitions to provide appropriate space based on number of attendees.
• Assist with scheduling facility maintenance and cleaning services for onsite facilities.
• Perform other associated assigned duties involving administrative support.

Required Qualifications:

• Favorable Determination eligibility required
• Professional oral and written communication skills
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Proficient in organizing and maintaining files and databases in a confidential manner
• Strong attention to detail
• Effective problem-solving skills
• Strong team player

Education: Associate Degree in Business or Computer Science

Experience: Four (4) years of experience encompassing above experience, and to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief presentation, read milestone schedules and send and receive emails. Two (2) years of work experience shall be within DoD. Note: Experience may be concurrent.

OR

Education: High School Diploma or GED.

Experience: Eight (8) years’ experience to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, read milestone schedules and send and receive emails. Two (2) years of work experience shall be within DoD. Note: Experience may be concurrent.

Liberty does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity/expression, and sexual orientation), national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. Disabled applicants may contact Human Resources if a reasonable accommodation is needed for the application process. As a federal contractor, Liberty Business Associates, LLC is subject to federal and state laws requiring equal employment opportunity. In order to monitor compliance with these laws and ensure that job openings reach qualified applicants, we ask individuals to provide all requested demographic information when they apply for any job vacancy at Liberty. All information is provided voluntarily and will be maintained in a confidential manner (to the extent authorized by law), and will only be used in accordance with equal opportunity laws.