Administrative Assistant (5961)

Three Saints Bay, LLC; Norfolk (VA); On-site; USD 28,000 - 36,000; Full time

Job summary

Three Saints Bay, LLC in Norfolk, VA is seeking an Administrative Assistant to support the management team with day-to-day operations, scheduling, and office coordination.

The role requires US citizenship, ability to obtain a DoD Secret clearance, and excellent communication skills. Proficiency in Microsoft Office and strong organizational abilities are essential, including handling confidential information and supporting requisitions and candidate screening.

Qualifications

• High School Diploma required; college degree preferred.
• US Citizen
• Must possess either a current DoD Security Clearance at the Secret or higher level or can obtain and maintain a DoD Secret Security Clearance.
• Excellent written and verbal communication skills.
• Proficient use of Microsoft Office programs for various projects.
• Strong organizational skills with ability to multi-task and prioritize.

Responsibilities

• Provide day-to-day administrative support to the management team.
• Schedule, coordinate, and order maintenance items for the office and equipment.
• Assist with drafting job requisitions and screen candidates as needed.
• Maintain confidentiality of company information and documents.
• Assist with document management, filing, scanning, and disposal.
• Prepare meeting packets and presentations as needed.
• Other duties as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Interpersonal skills

Discretion with confidential info

Independence

Teamwork

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Office

Job description

Administrative Assistant (5961)

Location: Norfolk, VA

Job Code: 5961

# of Openings: 1

Position Description

OLH Technical Services, LLC, a government contracting industry leader, is seeking an Administrative Assistant to join our Team. This position is located in Norfolk, VA.

Position Responsibilities

• Provide day-to-day administrative support to the management team.
• Schedule, coordinate, and order maintenance items as needed for the OLH/GVI office and office equipment.
• Assist with drafting job requisitions and phone screening candidates as needed.
• Assure confidentiality in handling of all companies, shareholder, and executive information and business.
• Assist with office document management, filing (both physical and electronic), scanning, and disposal.
• Prepare meeting packets and presentations if needed.
• Other duties, as assigned.

AFSO Responsibilities

• Administrate personnel security clearance processes to include coordinating initial clearance submissions and periodic reinvestigations of staff, providing guidance and instruction to staff to ensure completion of security paperwork, collection of electronic fingerprinting of initial clearance candidates, and providing follow-up clearance report status on processed clearances to managers for specific contracts.
• Maintain security documentation and files.
• Provide and document employee security briefings, debriefings, investigate and report security violations and incidents.
• Assist with development, implementation, and tracking of security training.
• Provide security support to Human Resources, Contracts, and Proposal teams.
• Provide access control support to requests for badges, access cards, and visits, as required by contract.
• Other administrative duties, as required.

Position Requirements

• High School Diploma required, college degree preferred, or equivalent of education plus experience in administrative activities.
• US Citizen.
• Must possess either a current DoD Security Clearance at the Secret or higher level or can obtain and maintain a DoD Secret Security Clearance.
• Ability to learn detailed tasks quickly and efficiently.
• Excellent written and verbal communication skills.
• Proficient use of Microsoft Office programs for various projects.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks.
• Demonstrated ability to handle confidential information with discretion and be adaptable to various competing demands with the highest level of service and response.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Highly resourceful team player with the ability to manage time and work effectively independently.
• Ability to achieve high performance goals, multi-task, and meet deadlines in a fast-paced environment.
• Strong knowledge of general clerical procedures and practices.

Hiring Range: $20.00- $26.44 per hour

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.