Administrative Assistant

Gnostech, LLC; Arlington (VA); On-site; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) / retirement plan

Flexible spending accounts

Paid time off

Company paid training and certification

Job summary

A technology solutions provider is looking for a skilled Administrative Assistant based in Arlington, VA, to provide comprehensive administrative and clerical support. The ideal candidate will have a BA/BS degree and at least 5 years of relevant experience. Key responsibilities include managing calls and correspondence, preparing reports, and ensuring operational efficiency in a normal office environment. This full-time role offers competitive compensation and an extensive benefits package including health insurance and retirement plans.

Qualifications

• 5 years of experience providing administrative and clerical support.
• Current active Secret Clearance.

Responsibilities

• Provide administrative and clerical support.
• Respond to phone calls and direct visitors.
• Prepare correspondence and reports.
• Assist with travel vouchers.
• Arrange conference calls and meetings.
• Monitor inventory control for office supplies.

Skills

Microsoft Office products

Video conferencing technology

Defense Travel System (DTS)

Communication skills

Military customs

Department of Defense processes

Education

BA/BS degree

Job description

Overview

Commensurate with industry position, depending on experience.

Location

Arlington, VA

Job Title

Administrative Assistant

Salary

Commensurate with industry position, depending on experience.

Travel

May involve travel approximately 10% of the time.

Essential Duties And Responsibilities

We are seeking an Administrative Assistant to join our team who will be responsible for providing administrative and clerical support. This is a full‑time position. Responsibilities and Qualifications will include but are not limited to:

• Respond to telephone calls, take messages, and direct callers or visitors to requested staff.
• Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
• Assist with travel vouchers.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.
• Monitor and provide inventory control for office supplies.

Supervisory Responsibilities

This position does not have any supervisor responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge And Skills

• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
• Familiarity with the Defense Travel System (DTS).
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Familiarity with military customs and courtesies.
• Understanding of Department of Defense processes.

EDUCATION And/or EXPERIENCE

• BA/BS degree
• 5 years of experience providing administrative and clerical support.

Minimum Security Clearance

• Current active Secret Clearance

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Normal office environment. The noise level in the work environment varies between quiet and moderate.

Compensation And Benefits

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation plus potential to earn an annual bonus and merit increase. We also offer an extensive benefits package including:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) / retirement plan
• 401(k) employer matching
• Parental leave program
• Company-paid life insurance
• Company-paid short and long-term disability insurance
• Flexible spending accounts (healthcare and dependent care)
• Accident and Critical Illness insurance
• Health savings account
• Paid time off
• Paid holidays
• Employee assistance program
• Company paid training and certification program
• Education Tuition Assistance for qualifying certificate and degree programs

DIVERSITY, EQUITY, and INCLUSION

Gnostech, LLC is committed to creating an equitable and inclusive workplace and we can only achieve this together.

Gnostech, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. For more information, please visit www.eeoc.gov