Administrative Assistant

Mary Dickson; Newark (DE); On-site; USD 17,000 - 28,000; Part time

Job summary

Extreme Machining LLC is seeking a part-time Administrative Assistant to support operations and front office functions. You will help ensure the smooth daily workflow, manage files, answer calls, greet visitors, and assist with order entry and invoicing.

The ideal candidate has a high school diploma, 2+ years in an administrative role (manufacturing preferred), excellent communication, organization, and the ability to multitask in a production-driven environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years in administrative role, manufacturing preferred.
• Excellent communication, organizational, and time management skills.
• Ability to multitask and maintain confidentiality.
• Friendly, professional demeanor.

Responsibilities

• Provide administrative support to management and various departments (e.g., production, sales).
• Answer and route phone calls; greet visitors and handle front office duties.
• Maintain and organize company files, records, and documents (both physical and digital).
• Prepare and edit correspondences and reports.
• Assist with order entry, invoice processing, and maintaining customer/vendor databases.
• Track inventory of office/shop supplies and place orders as needed.
• Set-up deliveries to clients.
• Perform general clerical duties as needed to support production and office staff.

Skills

Communication

Organization

Time management

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Job description

Job DescriptionJob DescriptionDescription: Extreme Machining LLC is currently seeking a part-time reliable, detail-oriented Administrative Assistant to support our operations and office functions. This individual will be an essential part of our team, helping ensure that the front office runs smoothly and efficiently. Visit us at www.extrememachining.net.

Key responsibilities include:

• Provide administrative support to management and various departments (e.g., production, sales).
• Answer and route phone calls; greet visitors and handle front office duties.
• Maintain and organize company files, records, and documents (both physical and digital).
• Prepare and edit correspondences and reports.
• Assist with order entry, invoice processing, and maintaining customer/vendor databases.
• Track inventory of office/shop supplies and place orders as needed.
• Set-up deliveries to clients.
• Perform general clerical duties as needed to support production and office staff.

Requirements:

• High school diploma or equivalent required; associate’s or bachelor’s degree in business or related field preferred.
• 2+ years of experience in an administrative role, preferably in a manufacturing or industrial setting.
• Excellent communication, organizational, and time management skills.
• Ability to multitask and adapt in a fast-paced, production-driven environment.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality.
• Friendly, professional demeanor with strong interpersonal skills.