Administrative Assistant

Extreme Machining LLC; Newark (DE); On-site; USD 17,000 - 28,000; Part time

Job summary

Extreme Machining LLC is seeking a part-time Administrative Assistant to support operations and front office functions. The role involves handling calls, visiting guests, filing, and assisting with orders and invoicing in a manufacturing environment.

The ideal candidate has 2+ years in admin roles, strong communication, organization, and multi-tasking skills, and a detail-oriented, confidential approach. High school diploma required; business degree preferred.

Qualifications

• High school diploma required; associate’s or bachelor’s degree in business or related field preferred.
• 2+ years of experience in an administrative role, preferably in a manufacturing or industrial setting.
• Excellent communication, organizational, and time management skills.
• Ability to multitask and adapt in a fast-paced, production-driven environment.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality.
• Friendly, professional demeanor with strong interpersonal skills.

Responsibilities

• Provide administrative support to management and various departments (e.g., production, sales).
• Answer and route phone calls; greet visitors and handle front office duties.
• Maintain and organize company files, records, and documents (both physical and digital).
• Prepare and edit correspondences and reports.
• Assist with order entry, invoice processing, and maintaining customer/vendor databases.
• Track inventory of office/shop supplies and place orders as needed.
• Set-up deliveries to clients.
• Perform general clerical duties as needed to support production and office staff.

Skills

Administrative support

Communication

Organization

Time management

Confidentiality

Interpersonal skills

Education

High school diploma

Associate or Bachelor’s in business

Job description

Description

Extreme Machining LLC is currently seeking a part-time reliable, detail-oriented Administrative Assistant to support our operations and office functions. This individual will be an essential part of our team, helping ensure that the front office runs smoothly and efficiently. Visit us at www.extrememachining.net.

Description

Extreme Machining LLC is currently seeking a part-time reliable, detail-oriented Administrative Assistant to support our operations and office functions. This individual will be an essential part of our team, helping ensure that the front office runs smoothly and efficiently. Visit us at www.extrememachining.net.

Key Responsibilities Include

• Provide administrative support to management and various departments (e.g., production, sales).
• Answer and route phone calls; greet visitors and handle front office duties.
• Maintain and organize company files, records, and documents (both physical and digital).
• Prepare and edit correspondences and reports.
• Assist with order entry, invoice processing, and maintaining customer/vendor databases.
• Track inventory of office/shop supplies and place orders as needed.
• Set-up deliveries to clients.
• Perform general clerical duties as needed to support production and office staff.

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree in business or related field preferred.
• 2+ years of experience in an administrative role, preferably in a manufacturing or industrial setting.
• Excellent communication, organizational, and time management skills.
• Ability to multitask and adapt in a fast-paced, production-driven environment.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality.
• Friendly, professional demeanor with strong interpersonal skills.