Grants Administrator

Rutgers University; New Brunswick (NJ); Hybrid; USD 91,000 - 140,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and leave programs

Competitive retirement benefits

Educational benefits for employees and

Life insurance coverage

Employee discount programs

Job summary

Rutgers University, a major public research university, is seeking a Grants Administrator for the Institute for Health within Rutgers Biomedical and Health Sciences. The role involves pre-award and post-award management of grants, contracts, and restricted funds for sponsored programs.

The position reports to the Institute for Health and requires knowledge of federal/state regulations, budget preparation, and strong collaboration with faculty and administrators.

Qualifications

• Bachelor’s Degree in Business Administration, Health Administration or relevant field plus 3 years of sponsored programs administration experience.
• Equivalent education, experience, and/or training may substitute for the degree.
• Knowledge of Federal and State regulations for sponsored programs.
• Understanding of proposal development and funding search processes.
• Strong service orientation and customer focus.
• Familiarity with MS Word, Excel, PowerPoint and Adobe Acrobat.
• Strong human relations and leadership skills in a team setting.

Responsibilities

• Assist in submission of grant and contract proposals to sponsors.
• Provide grant application guidance to faculty and staff; prepare budgets with PIs.
• Provide budget reports and projections; reconcile expenditures and meet monthly with leadership.
• Review MarketPlace requisitions charged to restricted accounts; monitor expenditures.
• Ensure salaries charged to correct accounts and proper labor distribution.
• Monitor project balances to avoid deficits and support quarterly reports.
• Coordinate with ORSP & RFS to resolve terms and invoicing issues.

Skills

Strong service orientation

Leadership skills

Education

Bachelor’s Degree in Business Administration or Health Administration

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Job description

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Grants Administrator for the Institute for Health Business Office within Rutgers University Behavioral Health Care. The primary purpose of the Grants Administrator is to be responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities for the Center assigned. The primary responsibility of the Grants Administrator is pre-award and post-award administration of grants, contracts and other restricted funds for the Center. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies.

• Assists in the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors.
• Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications.
• Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Center Director & Institute Business Office. Reconciles and ensures expenditures charged to Project Accounts are accurate. Meet with CFO & Center Director monthly to review status of all projects. Work with RFS to ensure invoicing is correct and sent in accordance with grants and/or contract due dates. Provide projection and budget information for quarterly submissions and annual center budgets.
• Reviews and approves MarketPlace requisitions charged to restricted accounts in the Center assigned. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate.
• Ensures salaries are charged to the correct account string and the labor distribution (effort) is accurate.
• Closely monitors Project Account balances in order to avoid deficits.
• Assists the Principal Investigators with the effort certification and reporting process. Attend center budget meetings and Grant/Research meetings as it relates to this role.
• Contacts Rutgers University administration ( ORSP & RFS ) and administrative officials of federal, state and private agencies to obtain clarification of grant terms and to resolve issues.

FLSA Exempt

Grade 27S

Salary Details Minimum Salary 91354.000 Mid Range Salary 115564.000 Maximum Salary 139774.000

Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours Standard Hours 37.50

Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description MPSC - Legacy UMD

Payroll Designation PeopleSoft

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree in Business Administration, Health Administration or relevant field plus three (3) years of relevant professional experience involving research and sponsored programs administration, ideally in an academic environment.
• quivalent education, experience and/or training may be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities.
• Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities.
• Demonstrated strong service orientation.
• Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat.
• Outstanding human relations and leadership skills and the ability to function in a team environment are required.

Preferred Qualifications

• Supervisory experience.
• Knowledge of how to accomplish superior performance in a unionized environment.

Home Location Campus Rutgers University - New Brunswick

City New Brunswick

State NJ

Position Information Recruitment/Posting Title Grants Administrator Job Category Staff & Executive - Grants Management Department Institute for Health

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s Degree in Business Administration, Health Administration or relevant field plus three (3) years of relevant professional experience involving research and sponsored programs administration, ideally in an academic environment?

  (Open Ended Question)

• * Do you have knowledge and expertise of Federal and State agency regulations, policies, procedures, and laws applicable to sponsored programs activities?
  • Yes
  • No
• * Do you have supervisory experience?
  • Yes
  • No
Required Documents
• Resume/CV
Optional Documents
• Cover Letter/Letter of Application

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