Program Coordinator I

Rutgers University; Newark (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University-Newark seeks a Program Coordinator I for the Sheila Y. Oliver Center for Politics and Race in America. You will coordinate programs, events, and communications while supporting operations and payroll transactions.

This role requires collaboration with university stakeholders, external partners, and a dynamic team in Newark, NJ. A bachelor’s degree and at least two years of coordination experience are expected.

Qualifications

• Requires a bachelor’s degree or equivalent with knowledge of office administration, project management, and communication.
• Minimum of two years relevant experience in a program coordination or administrative function; strong communication skills and computer literacy.

Responsibilities

• Coordinate programs, events, lectures, conferences, and meetings, handling planning, publicity, promotion, and follow-up.
• Coordinate day-to-day operations, administration, and support.
• Coordinate communications, maintaining web and social media presences and producing content.
• Prepare and process various business and payroll transactions.
• Serve as initial point of contact for the Center with university community and external partners.

Skills

Program coordination experience

Excellent communication

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Content management systems

Job description

Job Category Staff & Executive - Administrative & Support

Department

Department CPRA

Overview

The Sheila Y. Oliver Center for Politics and Race in America, established in 2023 at Rutgers-Newark, examines the intersection of race and politics through research, education, and collaboration. We create public service career pathways for under-represented groups; promote civic engagement; and support bold and transformative research into race and politics. Renamed in 2024 to honor the late Lt. Governor Sheila Oliver, the first woman of color to hold statewide office in New Jersey, the Center serves as a vital resource for understanding race in America’s political landscape.

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator I in the Sheila Y. Oliver Center for Politics and Race in America. Reporting to the Director, this Program Coordinator I coordinates the Sheila Y. Oliver Center for Politics and Race in America’s programming, operations, and communication efforts.
This position is responsible for and not limited to the following:

• Coordinates projects, programs, events, panels, lectures, conferences, and meetings (collectively “events”), including all aspects of planning, publicity, promotion, and follow up.
• Coordinates day-to-day operations, administration, and support.
• Coordinates communications efforts, including, maintaining and updating web and social media presences and other platforms and producing and curating content.
• Prepares and processes a variety of business and payroll transactions.
• Initial point of contact for the Center, interacting extensively with the University community and external partners and stakeholders.

FLSA

FLSA Nonexempt

Grade

Grade 04

Salary Details

Minimum Salary

Minimum Salary 59893.480

Mid Range Salary

Mid Range Salary 73909.480

Maximum Salary

Maximum Salary 87925.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Working Hours 37.5

Standard Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Union Description URA-AFT Administrative

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, project management, and communication, promotion, and outreach.
• Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision-making and problem-solving skills; a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University and broader community.

Preferred Qualifications

• Regularly uses MS Office Suite, Cornerstone, ROCS , HCM , RAPSS , ECRT , E-Verity, OneSource, Drupal, and knows or will learn any and all systems used for payroll, accounting, budget, personnel, facilities and space, grant submission, events, communication, website and social media maintenance and updates, expense reimbursement, absence reporting, record keeping and retention, time keeping, parking, telephones, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of the position.

Physical Demands and Work Environment

• Fast-paced, stakeholder-focused, team environment.
• Must be able to work occasional evenings and weekends.
• Requires travel to event, partner, and community sites.

Special Conditions

Posting Number

Posting Number 26ST1881

Posting Open Date

Posting Open Date 10/14/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

City

City Newark

State

State NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have completed?
  • High School Diploma/GED
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Ph.D.
• * Do you have a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy?
  • Yes
  • No
• * Have you been in your current position for 6 months?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement.
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us.

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail].

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