Administrative Assistant

Solomon Page; New York (NY); On-site; USD 80,000 - 92,000; Full time

Job summary

A commercial real estate firm seeks an Administrative Assistant to manage lease files, assist clients, and coordinate schedules. Candidates must possess strong organizational and communication skills, proficiency in various software, and experience in real estate. This full-time role offers a competitive salary and comprehensive benefits, focused on delivering outstanding service and support.

Benefits

Comprehensive benefit program including medical and dental

401(k) and direct deposit benefits

Qualifications

• Strong organizational skills that reflect ability to prioritize multiple tasks with attention to detail.
• Excellent communication skills - written and verbal.
• Real estate experience is a must.

Responsibilities

• Set up lease files and scan lease documents after execution.
• Email appropriate parties involved including Account Manager, Compliance, and Leasing Team.
• Prepare and manage correspondence, reports, drafts, and e-mails.

Skills

Verbal communication

Written communication

Organizational skills

Customer service mindset

Problem-solving skills

Tools

Excel

Microsoft Outlook

Yardi

Word

PowerPoint

Job description

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Direct message the job poster from Solomon Page

Our client, a commercial real estate firm, is seeking an Administrative Assistant. Candidates should have excellent verbal and written communications skills, strong organizational skills, and computer skills (Excel, Microsoft, Outlook, Yardi).

• Salary if/when perm: $80,000
• Temp to perm
  
  
  

Responsibilities:

• Set up lease file and scan all lease documents after execution.
• Email appropriate parties involved from Account Manager, Compliance, Attorney and Leasing Team.
• Upload documents to RDM.
• Compile Account Summary once the lease has been fully executed.
• Print Occupant Ledgers and reports from Skyline.
• Receive and direct visitors and clients when required.
• Prepare and manage correspondence, reports, drafts, memos, and e-mails.
• Maintain electronic and hard copy filing system.
• Retrieve documents from the filing system and maintain databases.
• Handle requests for information and data.
• Prepare written responses to routine inquiries.
• Maintain schedules and calendars and arrange / confirm appointments.
• Communicate verbally and in writing to answer inquiries and provide information.
• Liaise with internal and external contacts.
• Research and file requested contact information for new clients / customers.
• Schedule mailings and send letters to top prospects.
• Coordinate schedule for tenant tours with building agents / listed contacts.
• Produce tour books with the information provided by the agent.
• Create all invoices, commission sheets, and expense reports.
• Assist and perform additional tasks requested by Office Manager.
• Answer, screen, and transfer all incoming calls and record tenant / broker information into a central database (excel spreadsheet or CRM).
• Input all email leads and broker inquiries into a central database.
  
  
  

Required Qualifications:

• Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Excellent communication skills - written and verbal.
• Ability to work independently and with professional discretion.
• Proficiency in Word, Excel, PowerPoint, and Outlook. Yardi is a plus.
• Professional appearance.
• Real estate experience is a must.
• Excellent problem assessment and problem-solving skills.
• Customer service mindset.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

#monster

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Writing/Editing

• Industries

  Investment Management

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